P/T - Archives Internship - NYCLU (Manhattan)

 The NYCLU is a statewide organization dedicated to the protection and enhancement of civil liberties and civil rights for all New Yorkers. Summer 2015 archives interns will mainly focus on digitization projects and maintenance of the NYCLU’s permanent onsite collections, as well as assisting in the processing of records boxes, under the supervision of the Archives & Records Manager.

Summary of Position:

The NYCLU is about 3 years into its archives and records management program, the initial phase of which involves processing a backlog of material housed in offsite storage. Much of this material is being transferred to a university archive, where NYCLU records are being opened to researchers for the first time in its 60 year history. As we near the end of processing this backlog, we have appraised certain material to have high historic value that we would like to also maintain copies of onsite.

We are looking for 1-2 interns to help with this phase of the project. Each internship will be custom tailored to the needs of the NYCLU and the skills and interests of the intern. The various duties assigned may involve digitization, cataloging and general maintenance of the NYLCU’s permanent onsite collections. Interns will gain hands on experience digitizing, weeding, arranging, appraising, cataloging and general processing of archival material. Additionally, interns will be exposed to the recently implemented records management program and will be asked to occasionally assist with record management tasks. The internship is unpaid, but may be taken for course credit.

Qualifications:

·         Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.

·         Must be able to commit to at least 1 day per week, 10:30-5:30, (Monday-Friday).

·         Successful applicants should have an interest in archives and records management centers in non-traditional library settings.

·         Some knowledge of legal documents and/or records management is a plus.

·         Able to commute to the NYCLU’s main office in lower Manhattan or occasionally a records storage facility in Brooklyn if necessary, and be able to lift heavy records boxes.

Applicants should email their cover letter and resume to jobs@nyclu.org with “Archival Internship” in the subject heading.  Applications will be reviewed until the positions are filled.

The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual and transgender individuals.

Short-term F/T - Cataloging Internship - Guggenheim Museum Library (Manhattan)

The Solomon R. Guggenheim Museum Library seeks a graduate student for an unpaid internship opportunity in cataloging.

This semester, Solomon R. Guggenheim Museum Library will be offering one (1) current MLS student or recent graduate an opportunity to gain experience in cataloging and a greater understanding to the multi-faceted workings of a small museum library. Summer internships are full-time, four days per week Monday-Thursday, in addition to Friday seminars.

Responsibilities:

·         Perform general library maintenance, including book processing, shelving cataloged materials, and retrieving library materials from the stacks in response to reference requests from staff, volunteers or other interns.

·         Copy cataloging, which includes searching, editing, and importing MARC records into the library catalog.

·         Assist in the cataloging of the library’s backlog of new and older uncataloged materials.

For experienced applicants, we offer an opportunity to focus the internship on advanced cataloging practices.

Responsibilities:

·         Assist in creating/editing bibliographic records for rare or unique books in our special collections.

·         Create original cataloging records for older uncataloged materials.

·         Identify items that will need repair or preservation.

Requirements:

·         Course work in original and copy cataloging required. Experience in original and/or copy cataloging preferred.

·         Knowledge of Library of Congress classification, subject headings, and authorities.

·         Familiarity with AACR2, RDA and current cataloging practices.

·         Knowledge of modern and contemporary art.

·         Ability to take direction and to work independently.

Established in 1959 with the opening of the Solomon R. Guggenheim Museum, the Library contains published resources that reflect and inform museum collections and exhibitions. The Library's mission is to support research endeavors. The collection consists of literature focused on modern and contemporary art, architecture, and design, with emphasis on the museum's international collections and exhibitions. Materials are collected in English and Western-European languages with limited selections made among other languages. Collection development methods include purchase, exchanges, gifts, and acquisitions of both newly-published and out-of-print materials.

If interested, please send a resume, cover letter, three (3) references to Jillian Suarez, Assistant Librarian at libraryandarchives@guggenheim.org.

P/T - Summer 2015 Internship – ACLU National Office Archives (Downtown Manhattan)

The Archives and Records Management Office of the ACLU National Office, located in downtown Manhattan, is seeking interns for the summer of 2015.

The ACLU National Archives maintains records from the founding of the organization in 1920 and does its part to support the ACLU's mission to defend the U.S. Constitution, in particular the Bill of Rights. The primary goal of the Archives is to ensure access to our paper and electronic records through the application of sound records management and archival principles. In collaboration with the administrative, financial, legal, technical, and business staff of the organization, we seek to store, manage, and retrieve records throughout their life cycle, from creation to either disposal or retention. In addition to the 2,000 cubic feet of records we keep onsite, we have an extensive collection of ephemera, publications, photographs, and audiovisual materials.

We are looking for interns to assist on a variety of projects, including, but not limited to:

Digitizing paper collections

Processing archival collections

Cataloging

Updating existing finding aids for ongoing collections

Developing research and reference skills

Additional projects will be assigned to interns based upon their interests and experience. Students with an interest in archives and records management centers in non-traditional library settings are encouraged to apply.

We are asking for a commitment of at least 1 day a week, 9:30-5:00, Monday - Friday. Candidates must be enrolled in an MLS/MLIS program. Arrangements may be made with the student’s school for a work/study stipend or course credit.

Interested applicants should send resume and cover letter or direct any questions to:

Kristen Kennedy, Associate Archivist and Records Center Coordinator

kkennedy@aclu.org

The ACLU Offices are located at:

125 Broad Street

New York, NY 10004

P/T - Paid Knowledge Management Internship - Cohn & Wolfe (NYC)

Cohn & Wolfe, a top ten global public relations firm, is seeking a highly creative and motivated candidate to work as an intern in our New York office.

We are looking for a team player who can deliver on results and is not afraid to think outside of the box. The ideal candidate will demonstrate excellent written and oral communication skills, as well as strong research and analytical skills. He/she must be detail-oriented, resourceful, and able to multi-task and prioritize under deadlines.

This is a paid position and all candidates must be available to work at least 20 hours/week for a 6-month contract. 

Responsibilities (including but not limited to):

·         Help develop Cohn & Wolfe’s taxonomy and metadata

·         Manage our knowledge management database

·         Upload, sort, and tag Cohn & Wolfe case studies

·         Support new business

·         Understand business needs to continuously update content

Minimum Qualifications:

·         Bachelor’s  or Master’s degree candidate or graduate

·         Library Science experience

·         Experience with sorting and searching materials on a large scale basis

·         Basic understanding and interest of the field of public relations and library science

·         Some knowledge of Client(s) or practice area helpful

Cohn & Wolfe is a strategic public relations agency dedicated to creating, building and protecting the world’s most prolific and successful brands. With offices around the world, the agency is committed to breaking new ground in the delivery of cross-channel media strategies, creative programming, and practice area excellence. We are recognized year after year by clients and the industry for excelling in creativity, client service, digital communications, media strategy, senior management and strategic counsel. For more information, visit: www.cohnwolfe.com. Cohn & Wolfe is part of WPP Group plc, one of the world’s largest communications services group.

If this sounds like the right opportunity for you, please send your resume to waverly.cancel@cohnwolfe.com with “Library Science Intern” as the subject line. Please include your resume and cover letter.

Cohn & Wolfe is an Equal Opportunity Employer.

P/T - Audiovisual Archive/Digital Asset Management Summer Internship - CUNY Television (Manhattan)

Internship: CUNY Television, Summer 2015

The CUNY TV Library is accepting summer interns to work and train within a variety of archival projects.

About CUNY TV

CUNY TV is an independent New York television station based out of City University of New York's Graduate Center at Fifth Avenue and 34^th Street. The station is the largest public university station in the United States and serves the city by broadcasting unique and educational programs. The CUNY TV archive contains video and audio produced by the students, faculty, and alumnae of the City University of New York as well programming produced from our own production units.

Internship Description

The CUNY TV archive is responsible for maintaining, preserving, and making accessible the production history of the station. Interns will assist with collection management tasks and will receive guidance on how to properly catalog, store and preserve different media formats. Interns will also have the opportunity to work with born digital collections and to help organize and support these assets. A major part of this internship will involve digitizing the CUNY TV videotape collection. Interns will learn about digitization standards along with proper quality control techniques. The CUNY TV Library team will work with interns to find projects that best suit their interests and concentration.     

Qualifications

Strong interest in audiovisual archives and digital asset management is a plus. Students interested in experiencing how an audiovisual archive functions in a busy broadcast and production environment are encouraged to apply. This internship is for academic credit only.

To apply: 

Please email a cover letter and resume to Dave Rice, Archive Director: dave@cuny.tv.

Short Term F/T - NYC Department of Environmental Protection: Three Paid Summer Internships (NYC)

Repository Description:

The DEP Archives is responsible for collecting and preserving historical records documenting the activities of the Department of Environmental Protection and its predecessor agencies. Amongst its most important records are those that document the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of our city’s water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records that support local government.

Internship Descriptions:  

1.      Archives Digitization Intern: Job ID 2015-1480. The selected candidate will work with the Records and Archives Management team to digitize archival photographs and engineering drawings related to the planning and construction the New York City water supply. Tasks will focus on scanning, metadata creation, and quality control. Other responsibilities may include conducting research in support in support of user requests.

2.      Archival Processing Intern: Job ID 2015-1478 and 2015-1479. The selected candidate will work with the Records and Archives Management team to inventory archival collections (drawings, photography, publications, and/or textual records) related to the planning and construction of the New York City water supply. Projects will focus on improving access to collection records that are in high demand for research to support agency projects. Other responsibilities may include digitizing/copying collections, assisting with projects to support digital collections, and conducting research in support of user requests.

Qualifications: Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale). Projects may entail standing and lifting and moving boxes of records.

Preferred Skills: Interested in local history, government or engineering. Strong written and verbal communication skills, excellent organizational and planning skills, detail-oriented, self-motivated and able to work well following a written project plan with minimal supervision. Proficient in full Microsoft Office suite of applications, particularly MS Excel. For digitization projects previous experience working with a digital asset management system, Adobe Photoshop and Acrobat, applying metadata, or digitizing collections a plus. 

Compensation: Interns will be paid $14.30 an hour; the position requires a full-time commitment (Monday-Friday, 9am-5pm). Internships are 10 weeks and run from June 1 through August 7, 2015; interns must be able to commit for the full duration of the internship.

Work location: The Archives is located on the east side of midtown Manhattan.

To apply: In order to be eligible you must apply through the New York City website: http://www.nyc.gov/html/dep/html/job_opportunities/icims_internships.shtml . Search for internship listings “2015-1478, 2015-1479 and 2015-1480”. Please include cover letter and resume – applicants who do not include cover letter clearly stating their qualifications and why they are interested in position will not be considered. The deadline for submissions is Friday, April 3, 2015 at 5pm. If you have questions please contact mtorres2@dep.nyc.gov .

For more information about NYC Environmental Protection please visit our website at www.nyc.gov/dep. You can also find us on Facebook www.facebook.com/nycwater and Flickr https://www.flickr.com/photos/nycwater/sets/72157647118511120/ .

P/T - Archives and Processing Intern - Brooklyn Academy of Music Archives (Brooklyn)

BAM Archives is looking to hire a paid intern for Spring-Summer 2015. The

work includes cataloging and processing on a multi-year grant-funded

project. The candidate should be able to make a 20 hour a week commitment.

BAM programming subject knowledge and/or familiarity with Collective

Access cataloging a plus. Self-directed, detail-oriented students

encouraged to send an email to sgentile@bam.org expressing interest first

and then apply here: http://brooklynacademy.appone.com

<http://brooklynacademy.appone.com/>.

P/T - Photo/Digital Asset Management and Archives Processing Internship Opportunities - Bronx Zoo (Bronx)

Two opportunities - please see both below! 

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Title:  Photo Archives and Digital Asset Management Intern

Supervisor:  Library & Archives Director

Start Date: May 2015

End Date: August 2015

Schedule:  Minimum commitment of 104 hours, between Monday and Friday, 9AM-5PM

Summary

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management Intern will gain experience in the care and management of historical and modern photo collections.  While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship.  Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5. 

Objectives

• digitize historical prints according to professional standards
• assist with the ingest of current photo assets into WCS’s digital asset management system
• research and record metadata about current and historical photographic materials
• create one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications

• enrollment in or recent completion of graduate program (within the last 6 months) in library science, museum studies, or a related field
• strong interest in the management of photographic collections
• experience with archival collections and/or photograpahic materials is preferred
• working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
• experience with professional digitization standards and with photo software and scanning software
• familiarity with standard metadata schema and vocabularies 

Location

• Bronx Zoo

Application Instructions

For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Photo Archives and Digital Asset Management Intern, Summer 2015” in the subject of your email.

EOE, M/F/V/D

Title:  Archives Processing Intern

Supervisor:  Library and Archives Director

Start Date: May 2015

End Date: August 2015

Schedule:  Minimum commitment of 104 hours, between Monday and Friday, 9AM – 5PM

Summary

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship.  Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5. 

Objectives

Experience to be gained includes but is not limited to:

• survey, arrange, and describe an archival collection
• enter data into an archival management system
• create an EAD finding aid and a MARC record
• create one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications

• enrollment in or recent completion of a graduate program (within the last 6 months)  in library science, museum studies, or a related field
• familiarity with archival theory and descriptive standards
• previous experience arranging and describing archival collections strongly preferred

Location

• Bronx Zoo

Application Instructions

Interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.  Please email your cover letter and resume to: Opportunities@wcs.org; specify “Archives Processing Intern,  Summer 2015” in the subject of your email.

EOE, M/F/V/D

P/T - Archiving Internships - Archives of American Art with the participation of the Smithsonian Institution Archives (NYC)

Two internship opportunities exist at The Smithsonian Women’s Committee 2015 Summer Internship in Scrapbook Preservation for this summer at the Archives of American Art with the participation of the Smithsonian Institution Archives. Two placements are available, with a deadline for application of March 15, 2015.

Full application instructions are on the site of Archives of American Art, at http://www.aaa.si.edu/aboutus/opportunities  and on the PADG list-serv http://lists.ala.org/wws/arc/padg/2015-02/msg00045.html

P/T - School Library Internship - Xavier High School (Manhattan)

Xavier High School on 14th Street is seeking interns to help in their Jesuit library. 

This collection has  approximately 4,000 books.  Some of the books are old and possibly rare. Together with the School Library Specialist, interns will be going through the collection to see what is worth keeping. 

Ideally, applicants should have some experience with the preservation of theological materials. 

This is a non-paid internship opportunity. The hours are flexible.

If you are interested, please email Tracy Tong at  tongt@xavierhs.org and Lindsay Willert at willertl@xavierhs.org.

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