Medical Center Archives Intern, NY-Presbyterian/Weill Cornell Medicine (Manhattan)

Internship Announcement

The Medical Center Archives at NewYork-Presbyterian/Weill Cornell Medicine is hiring one paid intern to help preserve, arrange, and describe unique historical collections documenting the history of a premiere medical center and the second oldest hospital in the United States.

NewYork-Presbyterian/Weill Cornell Medicine:
The NewYork-Presbyterian/Weill Cornell Medical Center originated from an affiliation agreement between The Society of the New York Hospital (chartered in 1771) and Cornell University Medical College (founded in 1898). The medical center first opened its doors in the fall of 1932.

Established in 1972, the Medical Center Archives preserves the records of the NewYork-Presbyterian Hospital/Weill Cornell Medical Center, as well as affiliated and predecessor institutions, and makes these materials available for use by students, faculty, staff, and the public. In addition to institutional records, the Archives holds approximately 300 collections of papers and manuscripts from noted associates. In total, the Archives contains more than 7,000 linear feet of papers, records, multimedia, and photographs, which represent a continuous chronicle of health care, scientific research, and medical education dating to 1771.

Description:
The Medical Center Archives Intern will gain experience in preserving, arranging, and describing historical collections according to archival standards and under the guidance of the Technical Services Archivist. The intern will also gain experience in related archival activities, including assisting in preservation rehousing for an early hospital collection and technical services database work.

Schedule and Salary:
Flexible part-time hours (20 hours per week) available Monday-Friday from 9:30-4:30 between September 2022 and May 2023, not to exceed 680 hours. The internship is paid hourly.

Qualifications:
The candidate must be currently enrolled in or have successfully completed an introduction to archives course. The candidate must have experience working with historical materials and have knowledge of archival preservation, arrangement, and descriptive standards. Additionally, the candidate must have experience with the Microsoft Office suite, be organized and able to work
independently on tasks, be flexible in changing situations, and be reliable and responsible.

How to apply:
E-mail resume, cover letter, and the names and contact information for two references to librecruiting@med.cornell.edu under the subject line “Medical Center Archives Internship.” Applications will be accepted on a rolling basis until May 22, 2022. Upon acceptance, the intern will undergo a health
examination (paid for by the department) and complete online programs related to HIPAA and other HR topics, in compliance with institutional policies. COVID-19 vaccination is required for all employees of Weill Cornell Medicine prior to their start date. Employees can request religious and medical exemptions to vaccination, as needed.

Archival Intern, Vilcek Foundation (Remote/Manhattan)

 

Archival Intern

Archival Intern (Part-Time)
Remote/New York, NY
$25/hour
Apply by May 9, 2022

 

The Vilcek Foundation will hire a part-time Archival Intern (3 days/week) for a 10-week program during weekdays from June 6 – August 12, 2022. The Archival Intern will support the foundation’s archive initiative and assist the foundation’s president and co-founders as needed. Interns will also complete a number of team projects in collaboration with other interns. The foundation is headquartered in New York City, and there are both in-person and hybrid remote/in-person opportunities available. Interns will only be paid for the hours they work, and are not paid for holidays, sick days and/or any time off including personal appointments.

The Archival Intern role is open to master’s graduates, current graduate students with strong academic records, or to individuals with equivalent course work and work experience at the rate of $25 per hour.

 

Job Responsibilities

The Archival Intern will provide creative and technical support to both the Archivist and the Associate Archivist and complete the below projects:

• Scan historical registrar files that document the Vilcek Foundation Art Collection (40%);
• Help arrange and rehouse hardcopy correspondence and ephemera that document the Vilcek Foundation’s prizes, grants, and exhibitions into acid-free folders and manuscript boxes for long-term preservation (40%);
• Create an inventory list of books of the Vilcek Foundation’s holdings, ranging from books on general art references, books by past prizewinners, using the tool Libib (20%).

 

Work Requirements

Applicants must have the ability to work in the United States without visa sponsorship. Applicants must be able to work from a personal computer and sit for long periods of time in front of a computer screen. As employees of the foundation, interns must be fully vaccinated against COVID-19.

 

Skills Requirements

• Knowledge of archival theory preferred
• Knowledge of and experience with deaccessioning preferred
• Knowledge of digitization standards preferred
• Experience with finding aids in a special collections library preferred
• Experience handling archival material preferred
• The ability to lift up to 25 lbs
• University/college graduate OR current university/college student with a strong academic track record OR individual with equivalent coursework and work experience
• Strong interest in learning about nonprofits and the arts
• Ability to manage multiple projects at once
• Excellent research skills
• Proficiency with Microsoft Excel or Google Sheets
• Experience with Google Drive and/or Dropbox
• Excellent writing skills
• Strong public-speaking skills and willingness to present work
• Attention to detail
• Well-organized
• Experience with and willingness to do data entry
• Open to constructive feedback and making adjustments
• Capability to work independently and in teams

 

Benefits

• Hourly compensation of $25 per hour, 7-hours per workday over 10-weeks (The Archival Intern is paid bi-weekly for 42 hours per payroll cycle);
• Learn about philanthropy and arts nonprofits and acquire administrative skills under the mentorship of your supervisor;
• One-on-one weekly check-ins with your supervisor to keep you on track with your projects; bi-weekly all staff meetings to report out your projects; monthly staff share-out programs to learn about foundation initiatives;
• Collaborate with and network with your peers in your 3-member cohort through weekly “Team Projects” meetings;
• Schedule of programs to experience New York City’s cultural arts, including at least two visits to cultural institutions with your intern cohort;
• Virtual informal meetings with other department staff to network and learn about alternate career pathways in the field over a free breakfast (up to 5x or bi-weekly);
• Personalized professional development with two performance assessments (midway and final) and a resume editing session;
• Opportunity to take select professional development workshops through Philanthropy New York;
• A private Q&A session with the foundation’s co-founders and president at the culmination of your internship
• Free assorted snacks on days worked in the office; for interns who work on Fridays, “FLF” Free Lunch Fridays (10x);
• A limited New York City MTA metrocard, designated for work days in the office or field trips (containing at least $66 or 24 rides);
• Gift of select exhibition catalogs and books published by the Vilcek Foundation;
• A follow-up from a foundation staff member 1-year after the completion of your internship.

 

How to apply

Please email your cover letter and resume as a single PDF to humanresources@vilcek.org. In the cover letter, indicate the intern position(s) you are applying for, and make sure you demonstrate your proficiency with the required skills in your cover letter. Applicants can apply for multiple intern positions by indicating so in their single cover letter. Deadline to apply is May 9, 2022 at 9:00 am ET.

 

About the Vilcek Foundation

The Vilcek Foundation raises awareness of immigrant contributions in the United States and fosters appreciation of the arts and sciences.

The foundation was established in 2000 by Jan and Marica Vilcek, immigrants from the former Czechoslovakia. Our mission was inspired by the couple’s respective careers in biomedical science and art history, as well as their personal experiences and appreciation for the opportunities offered to them as newcomers to the United States.

 

The Vilcek Foundation is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. The Vilcek Foundation prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, sex, religion, national origin, age, sexual orientation, physical ability and neurodiversity status, ethnicity, gender identity or expression, marital status, pregnancy/parenthood/familial status, domestic partnership status, genetic predisposition or carrier status, military status or any other characteristic protected by law. The foundation conforms to the spirit as well as to the letter of all applicable laws and regulations.

Library Intern, The Center for Fiction (Brooklyn)

Library Intern (Unpaid)

The Center for Fiction, founded in 1820 as the Mercantile Library, is the only organization in the United States devoted solely to the vital art of fiction. The mission of The Center is to encourage people to read and value fiction and to support and celebrate its creation and enjoyment. In February 2019, we opened the doors to our new building in Downtown Brooklyn, creating a home for NYC’s literary community. Our library collection has been in existence since our founding and continues to be a thriving part of our nonprofit. We are a membership library with a collection of literary fiction, mystery and suspense novels, and nonfiction titles about fiction. Our library interns gain experience in many facets of library work and a glimpse into a nonprofit organization with a special collection. This is an internship for current MLS students only.

Reports directly to the Head Librarian and assists in the maintenance of the library’s collection. Tasks will include:

• Catalog materials (both original and copy)
• Perform circulation tasks including check out, check in, run library and patron reports, process holds
• Assist in weeding of onsite collection, including evaluation of materials and research of authors
• Communicate with Center for Fiction members regarding library matters
• Perform reference and reader’s advisory (when Center reopens its member floor and library stacks)
• Represent the Library at Book Buzz events throughout the year
• Assist Head Librarian in reading group maintenance including minimal work on Zoom and Google sheets

SKILLS: Attention to detail, knowledge of and/or curiosity about special library collections, excellent verbal and written communication, able to juggle priorities, able to work independently on assigned tasks and work collaboratively with others, proficiency in Google apps, basic Zoom experience.

COMPENSATION: This is an unpaid internship but can be used for credit in an MLS degree program. Interns receive complimentary membership to the Center and discounts on writing workshops, reading groups and events.

PLEASE NOTE: this is an onsite position.

HOW TO APPLY: Please send a resume and cover letter to allison@centerforfiction.org

The Center for Fiction is committed to building a diverse and culturally vibrant team. As an Equal Opportunity Employer we respect and value diversity and inclusion, and engage employees without regard to race, religion, creed, color, national origin, sex, age, disability, marital status, familial status, military status, domestic violence status, sexual orientation, predisposing genetic characteristics, or any other factor protected by applicable federal, state or local laws.