The Interpublic Group
of Companies is a leading, global marketing
communications company with 43,000 employees worldwide in 130
countries. The Center for Marketing Intelligence provides IPG operating companies
with fast access to timely information,
research and analysis.
Job Function:
This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The role will provide administrative support to the department
head and serve as the department point-person
for receipt of vendor invoices, time off record-keeping, the department calendar and reception duty as required. This is a position with growth potential. This is a paid
position. The Intern would be expected to work part-time while in school and full-time
(40 hours) while on breaks, such as summer and winter.
Job
Responsibilities:
• Order, check-in, route, and maintain
periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other
problems, working with subscription agent and directly with publishers. (Learning objective: most libraries perform
this activity so it is important to learn as the candidate might do it or
supervise it during his or her career)
• Co-ordinate
ordering and payment for books, reports, association memberships, etc.
(Learning objective: like above, this is a typical library function)
• Maintain
small physical library (Learning objective: same as above)
• Co-ordinate
organization wide, research-related contracts (e.g., Lexis Nexis):
·
prepare pre-approval forms for user
participation
·
reconcile billing issues
·
maintain subscription files
·
monthly accrual report
Learning objective: Working with vendors & contracts has
become an important library function: candidate will probably use this
experience later in career)
• Process
department vendor invoices (Learning objective: typical library work)
• General
administrative support, including monitoring dept. time-off records,
maintaining phone lists and organization charts
• Expense
report processing, meeting and calendar management and phone support for the
department head
• Back-up to
Office Manager (Learning objective: all of the above three functions are basic
to working in an office today – developing the skill set to multi-task, to do
detailed work for a variety of people in a variety of different areas)
• Work with
Growth Services Team on internal databases as time permits (Learning objective:
databases have become an important function in most libraries)
• Light
research work (online and Web-based information search) as time permits
(Learning objective: this is the #1 skill a future librarian needs)
• Webinar and
projection set-up for department meetings
Job Requirements:
• 1 - 2 years
administrative experience in a corporate environment desirable
• Excellent
Microsoft Office skills, especially Excel and Powerpoint
• Strong facility
with numbers
• Strong
organizational and detail skills
• Enrolled in
an MLS program (preferably in early stages)
• Research
skills
Additional Comments:
·
Team Player
·
Self-Starter
Apply Here:
