The NYCLU is a statewide organization dedicated to the protection
and enhancement of civil liberties and civil rights for all New Yorkers. Summer
2014 archives interns will mainly focus on digitization projects and
maintenance of the NYCLU’s permanent onsite collections, as well as assisting
in the processing of records boxes, under the supervision of the Archives &
Records Manager.
Summary of Position:
The NYCLU is about 2 years into its archives and records
management program, the initial phase of which involves processing a backlog of
material housed in offsite storage. Material with historic value will be
transferred to a university archive, where NYCLU records will be open to
researchers for the first time in its 60 year history. As we near the end of
processing this backlog, we have appraised certain material to have high
historic value that we like to maintain copies of onsite.
We are looking for interns to help with this phase of the project.
This will involve digitization, cataloging and general maintenance of the
NYLCU’s permanent onsite collections. Interns will gain hands on experience
digitizing, weeding, arranging, appraising, cataloging and general processing
of archival material. Additionally, interns will be exposed to the recently
implemented records management program and will be asked to occasionally assist
with record management tasks. The internship is unpaid, but may be taken for
course credit.
Position Responsibilities:
· Assists with appraisal of records for possible
digitization.
· Digitizes material for our Electronic Document
Archive and helps to organize and maintain our permanent onsite collections.
· Assists the Archives & Records Manager in
weeding and arranging archival material.
· Catalogs records boxes and inputs folder level
metadata into an archival management database.
· Assigns disposition instructions and dates to
records boxes by referring to the NYCLU Records Retention Schedule.
· Contributes at least one entry to all-staff
“Archives Update” postings, designed to pique staff interest and keep the
organization updated as to the progress of the project.
· Assists with other day to day tasks as needed.
Qualifications:
· Must be currently enrolled in an MLS/MLIS
program, or other graduate program in an archives related field.
· Must be able to commit to at least 100 total
hours or average 1 day per week, 10:30-5:30, (Monday-Friday) for about 14
weeks. Candidates who are able to exceed this minimum requirement will be given
priority.
· Successful applicants should have an interest
in archives and records management centers in non-traditional library settings.
· Some knowledge of legal documents and/or
records management is a plus.
· Able to commute to the NYCLU’s main office in
lower Manhattan or occasionally a records storage facility in Brooklyn if
necessary, and be able to lift heavy records boxes.
Applicants should email their cover letter and resume to jobs@nyclu.org with “Archival Internship” in
the subject heading. Applications will be reviewed until the positions are
filled.
The NYCLU is proud to be an affirmative action/equal opportunity
employer and encourages applications from women, people of color, persons with
disabilities, and lesbian, gay, bisexual and transgender individuals.
