The Center for Marketing Intelligence is seeking a Library Assistant Intern. Please apply through the following link: http://bit.ly/CMIinternlisting
Overview:
The Center for Marketing Intelligence is looking for a Library Assistant Intern. This would be a great learning opportunity for someone with administrative experience that is interested in the more research-oriented side of information work.
Overview:
This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The Library Assistant will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and reception duty as required. This is a paid position with growth potential.
Responsibilities:
· Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers. (Learning objective: most libraries/information centers perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)
· Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library/information center function)
· Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):
· prepare pre-approval forms for user participation
· reconcile billing issues
· maintain subscription files
· monthly accrual report
· (Learning objective: Working with vendors & contracts has become an important library/information center function: candidate will probably use this experience later in career)
· Process department vendor invoices (Learning objective: typical library/information center work)
· General administrative support, including monitoring dept. calendar & time-off records, maintaining phone lists and organization charts
· Setting up for CMI and vendor webinars, meetings and conference calls
· Expense report processing, meeting and calendar management and phone support for the department head (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)
· Ordering office supplies and maintaining CMI’s supply area
· Work with Growth Services Team on internal databases as time permits (Learning objective: databases have become an important function in most libraries/information centers)
· Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)
Qualifications:
· 1 - 2 years administrative experience in a corporate environment desirable
· Excellent Microsoft Office skills, especially Excel & PowerPoint
· Strong facility with numbers
· Strong organizational and detail skills
· Team player, self-starter
· Enrolled in an MLS program (preferably in early stages)
· Research skills
