P/T - Registrar Intern, Queens Museum (Queens)

Registrar Intern, Queens Museum (Queens)

Description:

The Registrar Intern will be expected to assist the Registrar/Archives Manager with aspects coordinating reception and preparation of objects for the museum’s upcoming exhibition cycle, as well as other tasks as required. Winter/Spring season exhibitions are Rebecca Solnit with Duke Riley and Mariam Ghani, Dangerous Lines: The Humanism of William Gropper, The Ramones, and Queens International 2016.

Commitment is required from January – May 2016, 2 days per week, with flexibility for additional hours during pre-installation periods.

Responsibilities include:

• Condition reporting
• Cataloging and photography of documents, books and objects
• Processing and tracking incoming and outgoing loans to other museums and institutions
• Processing incoming and outgoing receipts
• Coordinating shipments
• Surveying the condition of objects throughout the run of the exhibitions

Qualifications:

• Excellent written and oral communication skills.
• Strong organizational and archival skills.
• Attention to detail and ability to be flexible.
• Proficiency with Windows and Microsoft office software.
• Knowledge of archival principles and practices or experience handling museum objects that are delicate, fragile and irreplaceable.
• Experience working in an archive, library, historical society, gallery, or museum.
• Experience assisting in artifact care and maintenance or manuscript collection care in a museum, gallery, archives or library setting.
• Ability to work in a fast-paced environment.
• A current student in Museum Studies or Library Science is preferred.

To apply for this position, send your cover letter, resume, and three references to Louise Weinberg and Sophia Marisa Lucas at lweinberg@queensmuseum.org and slucas@queensmuseum.org

Source: http://www.queensmuseum.org/fellowships-and-internships

MLIS Student Internship, NewKnowledge (Manhattan)

MLIS Student Internship, NewKnowledge (Manhattan)

 

 

New Knowledge Organization Ltd. is seeking a MLIS intern for the 2016 spring semester. This paid internship can be for credit. The intern will serve NewKnowledge as the team’s information specialist, with a focus on data management and library research. This position is similar to that of an academic librarian, but embedded in social science research along with managing institutional information repositories. The intern will work closely with the NewKnowledge team on various research and evaluation projects, and also independently on internal institutional projects. Previously, interns have worked on projects that advance our understanding of libraries’ role in their communities (read our report on the evaluation of the ALA initiative Libraries Transforming Communities: http://newknowledge.org/LTC.pdf) the impact of library public programming (read our research agenda for the National Impacts of Library Public Programs Assessment: http://nilppa.org), and how delivery of information and communication affects our understanding of global issues (National Network for Ocean & Climate Change Interpretation: http://newknowledge.org/NNOCCI-Impacts.pdf). This is an excellent opportunity for a student interested in presenting work at national library conferences, meeting leaders in informal education, and learning to write scholarly articles.

DAILY ACTIVITIES AND LONG-TERM TASKS

Information Retrieval and Management

• Use a wide range of social science databases to retrieve scholarly articles in multidisciplinary fields

• Identify and pursue open access publishing opportunities

• Contribute to data management (e.g., establish data management practices for new projects with project managers and other staff)

• Improve data management practices (e.g., promote efficiency and accuracy)

Institutional Repository

• Manage and track reports and publications, including record keeping, producing metadata, and dissemination

• Document and track copyright status of data, reports, and other materials

The intern will also be responsibility for two special projects:

• Identify an external repository for NewKnowledge’s data collections

• Design and implement one institutional memory project (e.g., website manual, documentation of record management practices)

 

The information and records management intern is also expected to help program staff as needed. This may include: data entry and analysis, managing communications with project participants, transcribing audio recordings, and managing website updates.

The preferred candidate for this internship will have excellent search skills using electronic sources, with focus on academic databases and open access sources such as data.gov. A strong understanding of electronic records and information management is needed for this position.

We recommend that students applying have completed courses in Information Sources and Service (i.e., advanced training in searching scholarly databases and other reference sources), as well as Records Management (i.e., training in contemporary approaches to records and information lifecycles) prior to this internship. Alternatively, candidates may be enrolled in these courses at the time of the internship. Basic

skills with WordPress are preferred.

ABOUT NEWKNOWLEDGE

NewKnowledge is a non-profit think tank based in New York City that helps cultural, educational, research, health, environmental, media, and free-choice learning organizations. Our work aims to expand programs in ways that increase social knowledge, positive lived experiences, and ecological harmony. We pursue an understanding of our society’s grand challenges – in the four areas of wellness, media, cultural growth, and the biosphere – through social scientific research and evaluation. Projects range from small evaluation projects that assess programs to the development of evaluation strategies for organizations like the American Library Association.

Interested? Email your résumé and a cover letter to Kate Flinner, kflinner@newknowledge.org.

P/T - Spring 2016 Processing Internship, JDC Archives (Manhattan)

Spring 2016 Processing Internship Opportunity (Manhattan)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries over the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.

Projects:

·         Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world from the 1970s-1990s, including Israel, the Soviet Union, Tunisia, and Yugoslavia.

·         Metadata creation and management in database

·         Prepare collections for off-site storage

·         Database cleanup

·         Contribute to collections management procedures and documentation

·         Other special projects as they arise

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science.  Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to rebecca.weintraub@jdc.org.

To learn more about the JDC Archives, visit our website and find us on Facebook!

P/T - Spring 2016 Photo Collection Internship, JDC Archives (NY)

Spring 2016 Photo Collection Internship Opportunity, JDC Archives (NY)  

The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

·         Adding to our online database the following photo collections: 

o   Community life, education and health services provided to Tunisian Jews from the 1950s-70s

o   Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany

o   Youth and elderly care programs in 1960’s Israel.

o   Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others

·         Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.  

Responsibilities include:

·         Creating metadata and integrating new photographs into cataloguing system.

·         Conducting research and fact-checking to enrich descriptive data for photographs.

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to rebecca.weintraub@jdc.org.  

To learn more about the JDC Archives, visit our website and find us on Facebook!

Spring 2016 Interns, Archive of Contemporary Music (Manhattan)

Spring 2016 Interns, Archive of Contemporary Music (Manhattan)

Established in 1985, the ARChive of Contemporary Music has grown to over 2 million recordings, making it the largest popular music collection in the United States. In addition to recorded music, we also collect books, magazines, music memorabilia and more. Our simple goal is to preserve popular music from around the world for future generations. For more information about the archive, visit http://www.arcmusic.org.

We currently have opportunities for 

• book scanning 

• record cataloging 

• Research for Cuba Music Week

Our book digitization project is in cooperation with the Internet Archive's Open Books Project. Interns will be trained to catalog and create metadata for digitize books, perform quality assurance checks on the files, and troubleshoot hardware and software issues. Catalogers will be trained with our in-house cataloging rules and Filemaker Pro database.

All internships are unpaid, but we are certainly willing to help you meet any requirements to receive course credit. Time requirements are flexible--all we ask is that you are available for at least one full day (11:00-6:00) per work week.

If you are interested, please contact Alex Curtin at alex@arcmusic.org with your resume and a few words about your general interest in working at the archive and what project(s) you are interested in contributing to. We have opportunities available both immediately and in the future.

P/T - Archival Project Interns, Museum of Chinese in Am (NY)

ARCHIVAL PROJECT INTERNSHIP POSITIONS 

The Museum of Chinese in America (MOCA) is seeking 3-4 part-time (at least 20 hours per week) Archival Project Interns with limited stipends from January 4. 2016 to August 31, 2016. 

General Responsibilities: Under the supervision and training of the Project Archivist and Collections Staff, Archival Project Interns provide assistance for various archival management activities. 

Responsibilities: 

 Refolder, rehouse, and weed materials as needed 
 Create inventories for archival collections as needed 
 Research individuals and organizations in order to create useful finding aids 
 Create collection Marc records and EAD finding aids, as well as other description as needed, using DACS archival descriptive standards 
 Organize donors’ files 
 Create condition reports and measure dimensions as needed 
 Scan images or take digital photographs for collections as needed 
 Adjust image qualities and sizes using Photoshop 
 Assist with storage management 
 Additional tasks as needed 

Qualifications: 

 Excellent organizational skills and an eye for detail 
 Previous experience handling museum, archive, or library collections a plus 
 Strong computer skills; knowledge of collections management systems preferred, especially ArchivesSpace, ArchivesToolkits, Archon, PastPerfect or TMS 
 Knowledge of digital photography and digitization technologies 
 Excellent verbal and written communication skills 
 Ability to work independently and as a team player in a fast-paced environment; handle multiple tasks at once; adhere to deadlines 
 Literacy in Chinese preferred but not required 
 Ability to lift and move boxes up to 40 pounds in weight, and reach up or down to place or retrieve boxes on high and low shelving 

Please send your cover letter and resume to: 
Archival Project Intern Search 
Museum of Chinese in America Collections and Research Center 
70 Mulberry Street, 2nd Fl., New York, NY 10013 
Email: collections@mocanyc.org with “Archival Project Intern Search” in the subject line

P/T - Records Management Internship - New York City Economic Development Corporation (Manhattan)

 

Job Summary:

Under direct supervision by the Records Analysts who are responsible for the day-to-day operation, maintenance, data accuracy, and enforcement of NYCEDC’s Records and Information Management Program, interns will assist with day-to-day records and information management procedures.

 

The projects in which the intern will participate include review of records that may be eligible for disposition, inventory of legacy records, and associated data entry.

 

NYC EDC will accept internship requests for academic credit; however, all internship positions are paid.

 

Key Responsibilities:

• Arrange and describe materials according to defined EDC standards.
• Review of records to determine if they are eligible for disposition.
• Perform inventories of legacy records from the Real Estate Department, such as land sales, environmental review, drawings, site maps, etc.
• Input inventory metadata into the Records Management Department computer tracking system.
• Perform quality control of inventory data entry.

 

Qualifications:

• Currently enrolled in a library school program.
• Knowledge of metadata systems.
• Self-motivated.
• Detail-oriented.
• Experience with records management or archival repository software preferred.
• Strong communication skills, both written and oral.
• Proficiency in Microsoft Office.
• Interns may obtain academic credit for the internship; it is the applicant’s responsibility to set up the internship with their school. The Records Management Department will provide performance review and grading, as required.

 

Abilities required:

• Ability to lift records boxes up to 40 lbs.

 

Availability

• At least two (2) full days (14 hours) per week.
• Internships are for a period of three (3) months with a possible extension, but cannot exceed 1,000 hours per calendar year.

 

About the Records Management Department:

The Records Management Department develops and implements policies and procedures to identify, retrieve, share and maintain NYCEDC’s documents, files and drawings in both physical and electronic formats. This ensures the security of its critical records and enables their safekeeping for disaster protection. We provide convenient access to records regarding properties NYCEDC manages and sells on behalf of the City of New York and projects in which NYCEDC is involved.

 

About NYCEDC:

New York City Economic Development Corporation is the City’s primary vehicle for promoting economic growth in each of the five boroughs. NYCEDC’s mission is to stimulate job growth through expansion and redevelopment programs that encourage investment, generate prosperity and strengthen the City’s competitive position. NYCEDC serves as an advocate to the business community by building relationships with companies that allow them to take advantage of New York City’s many opportunities. Additional information on NYCEDC can be found by visiting http://www.nycedc.com/.

 

To Apply:   Apply by going online to https://app.jobvite.com/j?cj=ofH41fwL&s=Fred

 

The New York City Economic Development Corporation is an Equal Opportunity Employer.

P/T - TWO Spring internships (library and archives) - Whitney Museum of American Art (Manhattan)

The Frances Mulhall Achilles Library at the Whitney Museum of American Art seeks individuals for spring semester Archives and Library internships. 

Library Internship, spring 2016

The Whitney Museum of American Art Library seeks an accomplished graduate student  (or recent graduate) interested in completing an internship for the spring semester (January-May). Under the supervision of professional library staff, the intern will gain first-hand experience in multiple areas related the management of a library in a museum setting. Interns will participate directly in departmental activities ranging from metadata and preservation projects to routine administrative tasks.

Responsibilities may include:

·         Metadata creation for ephemera and books.

·         Collections assessment and library space planning.

·         Preservation rehousing for special collections.

·         Reference and circulation duties.

This is a part-time, unpaid internship. Internships are open to current students who have completed one semester in a Library and Information Science Program, or related Graduate Program. Preferred candidates will have an interest in modern and contemporary American art and/or museum work and have a strong academic background. The ability to work independently with attention to detail is required. Some heavy lifting is involved. Knowledge of MARC, LCC and LCSH, and Voyager ILS is a plus.  Participants must be willing to commit to working 2 days per week and may arrange to receive school credit.

If interested, please send a cover letter and current resume to library@whitney.org no later than Friday, December 18th, 2015.

 

Archives Internship, spring 2016 

The Whitney Museum of American Art Library seeks an accomplished graduate student (or recent graduate) interested in completing an internship for the spring semester (January – May). Under the supervision of the Archive Manager, the intern will gain first-hand experience in multiple areas related the management of archives in a museum setting. Interns will participate directly in departmental activities ranging from formal archival processing to routine administrative tasks.

Responsibilities may include:

·                 Archival processing (arranging, describing, re-housing) archival materials according to archival standards. 

·                 Assisting with the accessioning of archival documents from museum staff.

·                 Assisting the Archives Manager and curatorial team in researching materials related to institutional history, building history, and public programming.

·                 Digitizing and preparing digital surrogates of select archival material for access.

·                 Labeling and numbering folders.

This is a part-time, unpaid internship. Internships are open to current students who have completed one semester in a Library and Information Science Program, or related Graduate Program. Preferred candidates will have an interest in modern and contemporary American art and/or museum work and have a strong academic background. The ability to work independently with sharp attention to detail is required. Some heavy lifting is involved. Knowledge of Archivist’s Toolkit, DACs, and Adobe Photoshop is a plus.  Interns must be willing to commit to working 2 days per week and may arrange to receive school credit.

If interested, please send a cover letter and current resume to archives@whitney.org no later than Friday, December 18th, 2015.

 

The Frances Mulhall Achilles Library at the Whitney Museum of American Art contains a comprehensive research collection in the field of twentieth-century and contemporary American art. It was originally built on the collections of books and papers of founder Gertrude Vanderbilt Whitney, and the Whitney Museum’s first director, Juliana Force.

Of paramount importance to research and scholarship on American art of the twentieth and twenty-first century, today’s collections of books, periodicals, archives, and special collections are accessed by the Whitney’s own staff as well as by outside scholars and researchers. Combined, these resources chronicle the development, over seventy-five years, of an institution committed to American art and artists.

P/T - Paid Records Management Internship - NYC Department of Small Business Services (Lower Manhattan and Brooklyn)

Agency Description:
The New York City Department of Small Business Services (SBS) is a vibrant, client-centered agency whose mission is to serve New York’s small businesses, jobseekers and commercial districts. SBS makes it easier for companies in New York City to start, operate, and expand by providing direct assistance to business owners, supporting commercial districts, promoting financial and economic opportunity among minority- and women-owned businesses, preparing New Yorkers for jobs, and linking employers with a skilled and qualified workforce. SBS continues to reach for higher professional standards through innovative systems, new approaches to government, and a strong focus on its employees.


Job Description: SBS’s Waterfront Permits Unit regulates construction permits for properties along New York City’s 520-mile waterfront. The Unit is offering several internships for graduate students in the library sciences or related fields, to inventory and index archival and active permitting records. These records include permitting application case folders and related drawings. The team will assist the Unit with its records management, retrieval and storage system.

The records inventory and indexing work will be conducted at two locations. For the first few weeks, the inventory work will be conducted at SBS’s main office in Lower Manhattan, at 110 William Street, working with active permitting records. Thereafter, the inventorying work continues at the Brooklyn Army Terminal (BAT) at 140, 58th Street, Brooklyn, to sort, organize, inventory and index archived case folders and drawings. All records, some of which may be fragile, dusty and/or in a poor condition, must be handled with care. Dust masks, gloves and other safety supplies will be provided at both locations.

Periodically the team will be asked to report at 110 William Street to synchronize the scanned data and inventories with the main database and for other coordination. The assignment is scheduled to begin in January 2016 and be completed by June 2016. Work hours are Monday to Friday from 9:00AM to 5:00 PM, with an unpaid lunch hour from 1:00 PM to 2:00 PM.

Working under general supervision, the work includes: 1. Review records; 2. Verify if record drawings exist in the case folders, on shelves or in boxes; 3. Check if key records are present in the case folder; 4. Describe materials according to defined SBS requirements; 5. Input metadata into the provided computer tracking; 6. Generate and apply barcode labels on the case folder and drawing sets; 7. Scan the barcode labels to assign a location; and 8. Perform quality control of inventory data entry.


Abilities, Qualifications, and Availability:
 

• Currently enrolled in a library science or related program;
• Able to travel to both work locations: 110 William Street, Manhattan; and BAT in Brooklyn;
• Available Monday to Friday from 9:00 AM to 5:00 PM, for 30 to 35 hours weekly from January through June 2016;
• Knowledgeable of metadata systems;
• Experienced with records management or archival repository software;
• Basic understanding of Records Management concepts and principles;
• Proficiency in Microsoft Office Excel and Word;
• Self-motivated, with keen attention to detail, and a high level of accuracy in key entry of data;
• Strong communication skills, both written and oral;
• Ability to lift records boxes up to 40 Lbs.;
• Ability to retrieve and process records stored in cabinets, shelves and boxes;
• Ability to work standing for extended durations;
• Work well independently as well as with teams; and
• Manage tasks and time lines.

How to Apply:


To apply, please email your resume and cover letter with two references to mvarandani@sbs.nyc.gov by November 30, 2015, to the attention of: Meenakshi Varandani, Director Waterfront Permits, SBS.


Schedule: This is a paid position starting from January 2016 through June 2016, at an hourly rate of $14 to $20, (commensurate with relevant experience) with no additional benefits. Work hours would be Monday to Friday from 9:00 AM to 5:00 PM with an unpaid lunch hour.

NOTE: Only those candidates under consideration will be contacted.


The Department of Small Business Services and the City of New York is an equal opportunity employer. Auxiliary aids and services are available upon request to individuals with disabilities.

P/T - Student Document Delivery/User Services Position - Memorial Sloan Kettering Cancer Center Library (Manhattan)

Student Position (Part-time, 10-12 hrs/wk) Memorial Sloan Kettering Cancer Center Library http://library.mskcc.org

 

Job Description: Document Delivery Services and User Services

- Primarily supports Document Delivery Services (DDS), performing a variety of tasks depending on client request volume and priorities. Tasks may include electronic request processing, scanning documents, and re-shelving materials.

- Acts as a User Services team member, providing consultation services at the Information Kiosks at either of the MSK Library locations, answering in-person directional questions, as well as queries received by email or phone. Escalates research questions and in-depth searches to the reference staff. Records client interactions.

- Shares desk shift coverage responsibilities with other staff, which may include opening or closing one of the Library's two locations. May sometimes be asked to cover the front desk independently during all-staff meetings or during part of an evening shift.

- Assists and provides support regarding the online catalog (Tri-Cat), Library Web site, eResources and print collection.

 

Required and Preferred Qualifications: Must be enrolled or in process of completing an MLIS (or equivalent) program from an ALA accredited institution, demonstrated knowledge of Microsoft Office Suite, ability to work both independently and as part of a team, excellent oral and written communication skills, attention to detail, outgoing personality with a desire to provide excellent customer service, adaptable to a changing work environment and departmental priorities, and familiar with any or all of the following: electronic publishing, licensing, online searching.

 

Hours:  To be determined based on student schedule and staffing needs. 10-12 hours a week. Some evening availability is necessary.

 

Pay: Hourly rate is very competitive and based on relevant experience and qualifications.

 

Start Date: ASAP

 

Duration: Flexible

 

Interested applicants should send their resume and a cover letter to the attention of Sylvie Larsen at larsens@mskcc.org and include the following information:

-

- Days, hours, and length of time you are available to work (between M-F, 8:00am-7:00pm)

- Best way to contact you during the day