Paid Internship – Corporate Library – Interpublic Group
Library Assistant, Center for Marketing Intelligence
The Interpublic Group of Companies is a leading, global marketing communications company with 43,000 employees worldwide in 130 countries. The Center for Marketing Intelligence provides IPG operating companies with fast access to timely information, research and analysis.
Job Function:
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This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The role will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and reception duty as required. This is a paid position with growth potential.
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Job Responsibilities:
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· Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers. (Learning objective: most libraries perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)
· Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)
· Work with Growth Services Team on internal databases (Learning objective: databases have become an important function in most libraries/information centers)
· Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library function)
· Maintain small physical library (Learning objective: same as above)
· Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):
· Prepare pre-approval forms for user participation
· Reconcile billing issues
· Maintain subscription files
· Process department vendor invoices (Learning objective: typical library work)
· General administrative support, including monitoring dept. time-off records, maintaining phone lists and organization charts
· Setting up for CMI and vendor webinars, meetings and conference calls
· Expense report processing, meeting and calendar management and phone support for the department head (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)
· Ordering office supplies
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Qualifications:
· 1 - 2 years administrative experience in a corporate environment desirable
· Enrolled in an MLS program (preferably in early stages)
· Research skills
· Excellent Microsoft Office skills, especially Excel & PowerPoint
· Strong facility with numbers
· Strong organizational and detail skills
· Team player, self-starter
For consideration, please send a cover letter and resume to:
Christopher Policarpio
IPG HR Coordinator
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