Archival Internship: reports to the Michael D. Coe Archivist
Internship Dates: July 28—August 22, 2025, Monday-Friday 9:00 AM-5:00 PM
Compensation and housing: $1,000 stipend for four weeks, dormitory housing may be available on site
at Planting Fields.
Deadline to apply: June 6, 2025
Planting Fields Foundation is seeking an Archival Intern to assist with a variety of projects including
formatting finding aids through ArchivesSpace and creating an online exhibition about the landscape
architecture firm Innocenti – Webel through StoryMaps. This is a great opportunity to learn more about
finding aid best practices along with exhibiting archival materials. During this project, the intern will gain a greater understanding of the collections held at Planting Fields Foundation Archives.
Duties + Responsibilities:
• Format excel spreadsheets with inventories of archival collection records.
• Research and draft background information of archival collection records.
• Enter data into ArchivesSpace, an archives database to create finding aids.
• Re-file physical documents as needed, including landscape architecture drawings, photographs,
and letters.
• Adapt current exhibition on landscape architecture firm Innocenti – Webel to an online format
on StoryMaps.
Qualifications + Requirements:
• Graduate/undergraduate status.
• Major in library science, history, museum studies, landscape architecture, or related field.
• Experience with ArchivesSpace and StoryMaps is preferred, though training will be provided.
• Excellent research, writing, and analytical skills.
• A personal vehicle is strongly recommended.
Please send a thoughtful cover letter and resume to mpenny@plantingfields.org
Additional Information
This is a temporary internship position based in Oyster Bay, New York. The position is to be fully
performed onsite at Planting Fields. Planting Fields Foundation is an equal opportunity employer that is
committed to diversity and inclusion in the workplace.
About Planting Fields Foundation
Planting Fields is a 409-acre Long Island Gold Coast estate that survives as a historical testament to
American art, architecture, landscape design, and horticulture. It was created beginning in 1913 by
William Robertson Coe, an English immigrant, and his wife, Mai Rogers Coe, heiress and daughter of
Standard Oil partner Henry Huttleston Rogers. Together the Coes brought to life the Planting Fields we
know today: a multidimensional estate where the built and natural worlds unite. The site retains
numerous historic structures including the Main House, once the residence of the Coe Family and their
staff, two greenhouses, one dedicated to the historic Camellia collection and the other featuring our
tropical and subtropical plant collections, a dynamic landscape masterpiece shaped by the Olmsted
Brothers, and 200 acres of woodland trails. Over the last century, the site has evolved from a private
estate to a New York State Park that welcomes over 200,000 people annually. Today, it is included in the National Register of Historic Places and its preservation and relevance remain central to our mission.
About Planting Fields Foundation Archives
Planting Fields Foundation holds archival collections that consist of papers, photographs, films,
architectural drawings, and other materials related to the planning, construction, and maintenance of
Planting Fields during the estate era; to the Coe family—particularly William Robertson Coe, Mai Rogers Coe, Caroline Graham Slaughter Coe, William Rogers Coe, Robert Douglas Coe, Henry Huttleston Rogers Coe, and Natalie Mai Coe Vitetti; to the formation of Planting Fields Foundation.
Included in the archives are original photographs by Mattie Edwards Hewitt; materials about the philanthropic activities of the Rogers and Coe families and their descendants, including W.R. Coe’s role in the development of American Studies Programs at universities around the United States; architectural drawings by Walker & Gillette and the Olmsted Brothers landscape architecture firm; ephemera from the programs run by the State University of New York at Planting Fields; papers related to the activities of Planting Fields Arboretum State Historic Park and the business of Planting Fields Arboretum.
In 2021, the Foundation acquired the archive of the Long Island based landscape architecture firm
Innocenti – Webel. This collection consists of landscape plans, photographs, and correspondence for
projects based on Long Island and throughout the country. The acquisition furthers the scholarship of
the collection by documenting the way landscape architecture has shaped our environment.
