P/T - University Archival Internships (Fall and Summer) - Adelphi University (Garden City Long Island)

The University Archives and Special Collections at Adelphi University is currently recruiting interns for the Summer 2015 and Fall 2015 terms. The Archival Intern will be responsible for arranging and describing collections, preparing finding aids, digitizing photographs, creating electronic catalog records of collections, photographs and artifacts. Student must be available to work weekdays from 9am-4pm; must be currently enrolled in a graduate-level program in library and information science; and must have completed an introductory course in archival principles and practices.

 

Contact Information:

David Ranzan

University Archivist and Special Collections Librarian

Adelphi University

dranzan@adelphi.edu
516-877-3543

P/T - Records Internship - NYCEDC Records and Information Management (NYC)

Position Overview:

Under direct supervision by the Records Analysts who are responsible for the day-to-day operation, maintenance, data accuracy, and enforcement of NYCEDC’s Records and Information Management Program, interns will assist with day-to-day records and information management procedures. The projects in which the intern will participate include review of records that may be eligible for disposition, inventory of legacy records, and associated data entry.
Interns may obtain academic credit for the internship. It is the applicant’s responsibility to set up the internship with their school. The Records Management Department will provide performance review and grading, as required.

Responsibilities:

• Arrange and describe materials according to defined EDC standards
• Review of records to determine if they are eligible for disposition
• Perform inventories of legacy records from the Real Estate Department, such as land sales, environmental reviews, drawings, site maps, etc.
• Input inventory metadata into the Records Management Department computer tracking system
• Perform quality control of inventory data entry

Availability:

• Two (2) full days (14 hours) per week
• Internships are for a period of three (3) months with a possible extension, but cannot exceed 1,000 hours per calendar year

Qualifications:

• Currently enrolled in a library school program
• Knowledge of metadata systems
• Self-motivated
• Detail-oriented
• Experience with records management or archival repository software preferred
• Strong communication skills, both written and oral
• Proficiency in Microsoft Office
• Ability to lift records boxes up to 40lbs.

About the Records Management Department:

The Records Management Department develops and implements policies and procedures to identify, retrieve, share and maintain NYCEDC’s documents, files and drawings in both physical and electronic formats. This ensures the security of its critical records and enables their safekeeping for disaster protection. We provide convenient access to records regarding properties NYCEDC manages and sells on behalf of the City of New York and projects in which NYCEDC is involved.

To Apply:
http://www.nycedc.com/careers/job-openings

About NYCEDC:

New York City Economic Development Corporation is an Equal Opportunity Employer. NYCEDC offers excellent benefits, including a 457(b) tax-advantaged retirement savings plan, company-paid 401(a) pension plan, medical, dental, and tuition reimbursement.

P/T - Medical Library Internship - Hospital for Special Surgery (Manhattan)

 The Hospital for Special Surgery (HSS) is seeking a motivated Library/ Information Science student with an interest in Medical (Hospital) libraries to assist the Medical Librarian and the Archivist to manage HSS Archives digital assess. Duties include creating and managing metadata, importing and managing digital objects in PastPerfect, and creating web presence for the HSS Archives. In addition the library intern is to assist the library’s daily operation and will be responsible for the library’s interlibrary loan service.

 

Duties:

This internship opportunity is focused on the special project of digital asset management of HSS Medical Archives digital objects, as well as developing a resource guide, how to guides, and designing web page for the HSS Archives.

 

The library’s daily operation incudes:

          Assist in interlibrary loan and document delivery (NLMs Docline)

Assist HSS residents/fellows/staff in use of library resources

          -Including PubMed, Ovid, MDConsult, and RefWorks

Assist providing library orientations

 

Desired Qualifications:

The opportunity is available to any Library Science student with an interest in medical libraries, but special consideration will be given to candidates with the following:

-Completion of coursework in Health Sciences Resources.

-Experience with Content Management Systems and/or web design.

-Interests in copyright, scientific and academic publishing

-Previous library experience.

-Strong communication skills.

 

Compensation:

The internship position is being offered with a stipend amount of $20/day.

 

Hours:

The candidate would need to be able to commit a minimum of 8 hours a week (2 days at 4 hours per day e.g.) to this position for a minimum of 6 weeks. The schedule is somewhat flexible, but would need to be Monday through Friday daytime hours.

 

To apply: Send resume and cover letter to Rie Smethurst, MSILS - smethurstr@hss.edu. The application must be received by Friday May 22^nd  2015.

P/T - Ask a Librarian Internship (5 Positions) - Columbia University Libraries (Manhattan)

The Ask a Librarian Internship program provides current library school students with hands-on experience in several areas of academic librarianship. Interns will work collaboratively with mentoring library staff to assist users with the IM component of the Ask a Librarian service, answering chat (IM) questions from users.

Other projects, such as writing instructional content and creating tutorials, may also be available as time permits. Additionally, interns could be assigned projects pertaining to collection development or provide reference at one of the Libraries reference desks. 

 

Interns will be appointed on a semester basis and may apply to renew the internship for up to one year. Preference is given to candidates who have completed at least 12 credits in an accredited library school program and have already taken their basic reference course.

 

POSITION AVAILABLE: September 8, 2015. Position is subject to renewal each semester that the incumbent is enrolled in an accredited library school program. 

 

WORK SCHEDULE: Work schedule is variable, but requires at least one evening shift of four hours working remotely and six hours on campus working with a librarian for a total of 10 hours per week. Students select an IM shift as part of the internship.  Current evening and weekend hours are Sunday to Thursday, 5pm to 9pm [Sunday hours can vary slightly].

 

DUTIES: Providing research assistance to individuals and groups via chat (IM). Referring users to appropriate staff from the Libraries. Other projects as assigned by intern supervisor. 

 

REQUIRED:  Must be current (or enrolled) graduate student in an accredited library school program during the fall 2015 semester

 

PREFERRED: Demonstrated effective verbal and written communication skills. Coursework in reference service and completion of at least 12 credits in an accredited library school program. Strong commitment to service. Ability to evaluate, understand, and respond to research questions by utilizing knowledge of library resources. Interest in academic librarianship. Ability to multi-task and work effectively in a face-paced, team environment. 

 

APPLICANT INSTRUCTIONS: Applicants for the Ask a Librarian Internship program should submit the following application, http://goo.gl/forms/QXoTczBnb4, and via e-mail, a resume, and at least one letter of recommendation by August 14, 2015 to the Ask a Librarian coordinating team: askalibrarian@libraries.cul.columbia.edu. Candidates will be notified by late August.

P/t -Special Projects Internship - Lesbian Herstory Archives (Park Slope)

​The Lesbian Herstory Archives  (located in Park Slope, Brooklyn, NYC) is looking for students who are interested in gaining library and/or archives experience with a demonstrated interest in Lesbian​ History .

We have a number of exciting projects for the upcoming academic year​.​  Students must be currently enrolled in an M.L.S., Archival or​ Digital ​Asset Management (D​AM​​)​​ studies program to apply. This is an unpaid internship opportunity​ but lunch will be provided​.

 

What We're Offering

• Interns will have the opportunity for practical application of archives and library skills.
• Course credit and letters of recommendation will be provided upon request.
• Interns will also receive the opportunity
  ​ to attend
   workshops and classes outside of LHA
• Interns will be supervised by professional librarians and other archives
  ​ professional​
  staff
• ​Lunch will be provided​

Requirements

• Avail
  ​ability​
   ​
  for a
  ​t leas

  ​t

   one full

  ​8/hr week day
  per week.
• ​C
  ompletion of
  ​ at least 1 full semester of
  ​Library Science
  ​/Archives

  ​/ Digital​

  Management​
  courses
  ​ OR experience working in a library/archive​
• Familiarity with cataloging
  ​, database data entry​
  and archival processing
• Skilled in the use of MS Office and/or Google Docs and regular office equipment  
  ​(copier, scanner, etc)​
• ​Accustomed to working in a Windows/PC environment

COLLECTION AREAS

​Book Collections

​:​

Processing & Cataloging  

Interns will process new book donations and catalog books once they are ready to go on the shelf. Interns will learn to care for old and rare books as well as work on special projects to highlight different parts of the collection on-site, in traveling exhibits and on the web.

​Audio & ​

Video ​

Collection

​s​

​: Digitization & Preservation​

​

​
Intern

​s​

will process incoming donated materials​, ​update cataloging records, prepare collections for ​off-site storage ​and contribute to the collection management meetings & creation of the operating procedures manual.

​  Interns will assist with digitization of archival audio and video materials for preservation and improved access.

​Online Public Access Catalog (​

OPAC

​)​ Project

​: Data Cleanup & Design​

Interns will perform database cleanup in a variety of collections and contribute to the design, testing and launch of the LHA’s new OPAC.

​ Will also involve metadata creation and management.​

APPLICATION PROCESS

​S

ubmit a Cover Letter (skills, experience, relevant interests

​ 

​& availability) and Resume to lha_interns@earthlink.net

​ ​

​Typ

e​

“Internship​ -

​Spring 2015

​”

​ in the Subject Line​

.   

All documents must be attached as a PDF. ​

​

NO PHONE CALLS PLEASE.

​

About The Lesbian Herstory Archives

In operation since 1974, ​​The Lesbian Herstory Archives is home to the world's oldest and largest collection of archival, bibliographic and multimedia materials by and about the diverse lesbian experience. 

LHA is, and has always been, an all-volunteer run, 501(c)3 , non-profit educational organization with no paid staff and no government support.   We rely upon individual donations and private foundation support. 

We offer research assistance to academics, artists, filmmakers authors, individuals and classes. We also provide  tours, exhibits in-house events and a semester-long Lesbian Studies course.   Our open hours are listed on our website in the "Calendar" section.  Please visit us to browse, do research or volunteer any time we are open.​

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P/T - Archives Internship - NYCLU (Manhattan)

 The NYCLU is a statewide organization dedicated to the protection and enhancement of civil liberties and civil rights for all New Yorkers. Summer 2015 archives interns will mainly focus on digitization projects and maintenance of the NYCLU’s permanent onsite collections, as well as assisting in the processing of records boxes, under the supervision of the Archives & Records Manager.

Summary of Position:

The NYCLU is about 3 years into its archives and records management program, the initial phase of which involves processing a backlog of material housed in offsite storage. Much of this material is being transferred to a university archive, where NYCLU records are being opened to researchers for the first time in its 60 year history. As we near the end of processing this backlog, we have appraised certain material to have high historic value that we would like to also maintain copies of onsite.

We are looking for 1-2 interns to help with this phase of the project. Each internship will be custom tailored to the needs of the NYCLU and the skills and interests of the intern. The various duties assigned may involve digitization, cataloging and general maintenance of the NYLCU’s permanent onsite collections. Interns will gain hands on experience digitizing, weeding, arranging, appraising, cataloging and general processing of archival material. Additionally, interns will be exposed to the recently implemented records management program and will be asked to occasionally assist with record management tasks. The internship is unpaid, but may be taken for course credit.

Qualifications:

·         Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.

·         Must be able to commit to at least 1 day per week, 10:30-5:30, (Monday-Friday).

·         Successful applicants should have an interest in archives and records management centers in non-traditional library settings.

·         Some knowledge of legal documents and/or records management is a plus.

·         Able to commute to the NYCLU’s main office in lower Manhattan or occasionally a records storage facility in Brooklyn if necessary, and be able to lift heavy records boxes.

Applicants should email their cover letter and resume to jobs@nyclu.org with “Archival Internship” in the subject heading.  Applications will be reviewed until the positions are filled.

The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual and transgender individuals.

Short-term F/T - Cataloging Internship - Guggenheim Museum Library (Manhattan)

The Solomon R. Guggenheim Museum Library seeks a graduate student for an unpaid internship opportunity in cataloging.

This semester, Solomon R. Guggenheim Museum Library will be offering one (1) current MLS student or recent graduate an opportunity to gain experience in cataloging and a greater understanding to the multi-faceted workings of a small museum library. Summer internships are full-time, four days per week Monday-Thursday, in addition to Friday seminars.

Responsibilities:

·         Perform general library maintenance, including book processing, shelving cataloged materials, and retrieving library materials from the stacks in response to reference requests from staff, volunteers or other interns.

·         Copy cataloging, which includes searching, editing, and importing MARC records into the library catalog.

·         Assist in the cataloging of the library’s backlog of new and older uncataloged materials.

For experienced applicants, we offer an opportunity to focus the internship on advanced cataloging practices.

Responsibilities:

·         Assist in creating/editing bibliographic records for rare or unique books in our special collections.

·         Create original cataloging records for older uncataloged materials.

·         Identify items that will need repair or preservation.

Requirements:

·         Course work in original and copy cataloging required. Experience in original and/or copy cataloging preferred.

·         Knowledge of Library of Congress classification, subject headings, and authorities.

·         Familiarity with AACR2, RDA and current cataloging practices.

·         Knowledge of modern and contemporary art.

·         Ability to take direction and to work independently.

Established in 1959 with the opening of the Solomon R. Guggenheim Museum, the Library contains published resources that reflect and inform museum collections and exhibitions. The Library's mission is to support research endeavors. The collection consists of literature focused on modern and contemporary art, architecture, and design, with emphasis on the museum's international collections and exhibitions. Materials are collected in English and Western-European languages with limited selections made among other languages. Collection development methods include purchase, exchanges, gifts, and acquisitions of both newly-published and out-of-print materials.

If interested, please send a resume, cover letter, three (3) references to Jillian Suarez, Assistant Librarian at libraryandarchives@guggenheim.org.