F/T - Cataloging and Archival Summer Internships - U.S. Department of Transportation (Washington DC - includes housing!)

U.S. DOT Paid Summer Internship Opportunities--Washington, D.C.

The Federal Highway Administration (FHWA) Research Library and National Transportation Library (NTL), both located in the Washington, D.C. area, are seeking students pursuing MLS degrees (or equivalents) for paid, full-time internships for the period June 9 - August 15, 2014.  These internships are being offered as part of the United States Department of Transportation’s Summer Transportation Internship Program for Diverse Groups (STIPDG). The internships include a $5,000 stipend, along with travel (relocation) arrangements and shared housing for participants whose permanent residences are more than 50 miles away from their assignment locations. The deadline for submitting an application is December 31, 2013. For more information on the program, including requirements and application instructions, please see: 

http://www.fhwa.dot.gov/education/stipdg.cfm. If you have further questions about applying, please send an email to DOTSTIPDG@twc.edu.

When applying, please select your interest areas as the Federal Highway Administration (with specialty Library Science) and the Research and Innovative Technology Administration (with specialty Library Science).

The following are potential internship projects. Responsibilities may be modified depending on the number of accepted applicants and the interest areas of the candidates.  For more information about individual projects, please contact Deena Adelman at deena.adelman.CTR@dot.gov or 202-493-3058.

CATALOGING INTERN (Federal Highway Administration Research Library, McLean, VA)

Responsibilities:

* Create catalog records for a print technical sub-collection; perform simple and complex copy cataloging; assist in the creation of original cataloging records; assign subject headings and call numbers.

* Perform collection assessment and prioritization; participate in workflow assessment.

Desired Qualifications: Coursework and/or experience in cataloging and/or user experience; familiarity and/or experience with AACR2, MARC; knowledge of LCSH; knowledge of LC Classification System; excellent communication, organizational, and analytical skills; willingness to adapt to changing situations and take on new tasks; ability to meet established deadlines with products that reflect professionalism.

HISTORIAN’S ARCHIVAL COLLECTION INTERN (National Transportation Library, Washington, DC)

Responsibilities:

* Arrange, inventory and describe collections at the item level; create finding aids; apply subject headings.

* Review DOT Historian’s webpage for content needing updates and/or reorganization.  Provide updates to content; recommend improved layouts and organization for the site; investigate and recommend new content/features for the site.

Desired Qualifications: Coursework towards a specialization in archives; familiarity and/or experience with archival practices; knowledge of LCSH and MARC; strong organizational, analytical, and written/verbal communication skills; willingness to adapt to changing situations, take on new tasks, and meet established deadlines with products that reflect professionalism; experience conducting historical research.

HISTORICAL RESEARCH INTERN (Federal Highway Administration Research Library, McLean, VA)

Responsibilities:

* Conduct research on FHWA past executives/personnel; assign subject headings and enter descriptions into the library catalog for corresponding historical file record; transfer description to collection finding aid.

* Compile histories of FHWA research laboratories.

* Fill occasional reference requests related to historical files; assist with other library tasks as needed.

Desired Qualifications: Coursework towards a specialization in archives or history; experience conducting historical research; familiarity and/or experience with archival practices; knowledge of LCSH and MARC; strong organizational, analytical, and written/verbal communication skills; willingness to adapt to changing situations, take on new tasks, and meet established deadlines with products that reflect professionalism.

For more information about the libraries, please see the following web sites:

FHWA Research Library: http://www.fhwa.dot.gov/research/library  

NTL U.S. DOT site: http://ntl.bts.gov

NTL Facebook page: http://www.facebook.com/nationaltransportationlibrary (includes information on past interns’ experiences)

P/T - Archival Internship - New York Civil Liberties Union (Manhattan)

The NYCLU is a statewide organization dedicated to the protection and enhancement of civil liberties and civil rights for all New Yorkers. Archival interns will assist the Archives & Records Coordinator in the processing of records boxes from the NYCLU’s offsite storage facility as well as with digitization projects and maintenance of the NYCLU’s permanent onsite collections.

Summary of Position:

The NYCLU has recently initiated an archives and records management program, the initial phase of which involves processing a backlog of material housed in offsite storage. Material with historic value will be transferred to a university archive, where NYCLU records will be open to researchers for the first time in its 60 year history.
We are looking for interns to help with this monumental phase of the project. Additionally, interns will be expected to help with the digitization, cataloging and general maintenance of the NYLCU’s permanent onsite collections. These are collections that are appraised to have high historic value and that we feel would benefit NYCLU staff to also maintain copies of onsite, as well as at the University. Interns will gain hands on experience weeding, arranging, appraising, digitizing, cataloging and general processing of archival material. Additionally, since the program is still in its infancy, interns will be able to experience the challenges and accomplishments of helping to create an archives program from the ground up. The internship is unpaid, but may be taken for course credit.
Position Responsibilities:
 Assists the Archives & Records Coordinator in weeding and arranging archival material.
 Catalogs records boxes and inputs folder level metadata into an archival management database.
 Assigns disposition instructions and dates to records boxes by referring to the NYCLU Records Retention Schedule.
 Helps with appraisal of records for possible digitization.
 Digitizes material for our Electronic Document Archive, helps to organize and maintain our permanent onsite collections.
 Contributes at least one entry to all-staff “Archives Update” postings, designed to pique staff interest and keep the organization updated as to the progress of the project.
 Assists with other day to day tasks as needed.
{NYCLU Archival Internship;1 }
Qualifications:
 Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.
 Must be able to commit to at least 100 total hours or average 1 day per week, 10:30-5:30, (Monday-Friday) for about 14 weeks. Candidates who are able to exceed this minimum requirement will be given priority. 
 Successful applicants should have an interest in archives and records management centers in non-traditional library settings.
 Some knowledge of legal documents and/or records management is a plus.
 Able to commute to the NYCLU’s main office in lower Manhattan or occasionally a records storage facility in Brooklyn if necessary, and be able to lift heavy records boxes.


Applicants should email their cover letter and resume to jobs@nyclu.org with “Archival Internship” in the subject heading. Applications will be reviewed until the positions are filled.

The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual and transgender individuals.

P/T - Collection Intern - Gilder Lehrman Institute of American History (Manhattan)

Collection Intern

The Gilder Lehrman Institute of American History is a New York-based national nonprofit devoted to the teaching and learning of American history. Gilder Lehrman draws on top scholars, an unparalleled collection of original, historical documents, and a national network of schools including the finest K-12 history educators, to create and provide a broad range of innovative resources that help new generations of students learn about American history in a way that is engaging, memorable, and promotes lifelong critical thinking skills.

About the Gilder Lehrman Collection:

The Gilder Lehrman Collection is a unique archive of primary sources in American history. Owned by the Gilder Lehrman Institute of American History and located at the New-York Historical Society, the Collection includes more than 60,000 letters, diaries, maps, pamphlets, printed books, newspapers, photographs, and ephemera that document the political, social, and economic history of the United States. An extensive resource for educators, students, and scholars, the Collection ranges from 1493 through the twentieth century and is widely considered one of the nation’s great archives in the Revolutionary, early national, antebellum, and Civil War periods.

Summary of Position:

Gilder Lehrman seeks a highly organized, motivated Collection Intern to support the assist in preparing archival materials for use by patrons and digitization.

·  organizing archival collections

·  creating database records for individual documents using the PastPerfect database system

·  making condition assessments

·  metadata tagging

·  recommending items for photography and transcription

·  other duties as assigned

Qualifications

·  Applicants must be enrolled in an Archives, Library, or Museum Studies program

·  Availability to work at least 12 hours per week

Essential Skills & Abilities:

·  Highly organized with strong attention to detail

·  Excellent written and oral communication skills

·  Quick thinker with demonstrated problem-solving skills

Please submit a resume, cover letter, a reference letter from at least one instructor, and a list of relevant library, archival or museum classes already taken to borell@gilderlehrman.org

P/T - Library Student Internship - Catalyst Information Center (Manhattan)

Catalyst is seeking a Masters of Library Science student seeking credit for an unpaid internship in our Information Center (IC).

What is the Catalyst IC?

Catalyst is a mission-based organization that works to build inclusive workplaces and expand opportunities for women and business. The Information Center specializes in issues related to women and work, including diversity in the workplace, leadership, retention and turnover, sex discrimination, LGBT issues, women in management and on corporate boards, and work-life effectiveness. Catalyst’s librarians respond daily to questions from our members, staff, researchers, writers, and the media; develop and maintain an extensive collection; and create specialized lists, fact sheets, white papers, and resources that are not available anywhere else. Additionally, the IC received the Center of Excellence Awards for service from the Special Libraries Association Business &  Finance Division in 2011.

What Would I Do in the IC? 

Because our special library provides such a variety of services to its users, interns will have the opportunity to work on and be exposed to various aspects of librarianship, including the following:

·         Research projects regarding gender diversity in business, like creating historical list of women CEOs or researching and writing white papers

·         Updating Quick Takes, a series of factsheets on topics such as women in the labor force, women of color, work/life balance, women in various geographies, etc. (View the Quick Takes here: http://www.catalyst.org/browse/0/0/0/14/0 )

·         Cataloging articles and reports using modified MARC formatting for the catalog

·         Assisting the librarians to answer reference questions as needed

·         Assisting in digitization projects

·         Conduct copyright inquiries

What is the Schedule Like?

The length of the internship and weekly work schedule are flexible, and interns may work from home. Virtual interns – students who live outside the New York City area and could telecommute from a home office – will be considered

What are the Requirements?

Interns are required to have a basic understanding of library functions and have taken at least one class in cataloging or reference. Interns must be motivated, possess initiative and a sense of urgency, be technologically savvy, and be able to work independently. Though welcome, previous library work experience is not required and on-the-job training will be provided as part of the internship. This internship is open only to those MLIS students seeking credit for an internship.

If you are interested, please send a resume and cover letter to Amelia Costigan, Associate Librarian in the Catalyst Information Center at acostigan@catalyst.org  In the cover letter, please address the following topics: (1) Why you want to intern for Catalyst; (2) What you would like to work on/what you expect from the internship, and (3) Offer a proposed work schedule.

About Catalyst

Founded in 1962, Catalyst is the leading nonprofit corporate membership research and advisory organization working globally with businesses and the professions to build inclusive environments and expand opportunities for women and business. With offices in New York, San Jose, Toronto, and Zug, and the support and confidence of more than 340 leading corporations, firms, business schools, and associations, Catalyst is connected to business and its changing needs and is the premier resource for information and data about women in the workplace. In addition, Catalyst honors exemplary business initiatives that promote women’s leadership with the annual Catalyst Award. 

P/T - Spring Library/Information Services Internships - Columbia University Center for Digital Research and Scholarship (Manhattan)

This isn’t just any internship opportunity. This is an internship opportunity from the Center for Digital
Research and Scholarship (CDRS) at Columbia University! And we aren’t looking for the average library
school student - we’re looking for students exuberantly passionate about the role of libraries in addressing
the changing environment in which scholarship and research are produced. We’re searching for people
extraordinarily motivated to further their education and skills in areas of:

• Emerging digital publishing practices
• Research data management
• Institutional repositories
• Scholarly communication
• Digital A/V creation and archiving

Those exceptional people who are accepted for this internship will have the opportunity to explore firsthand
effective systems for creating, distributing, and preserving digital scholarly content. No prior
experience is required.

With the guidance of the Centerʼs Research Data Manager, Digital Repository Manager, Scholarly
Communication Program Head, Communication Coordinator, Production Manager, and Video Services
Manager, and with consultative input from the Director of the Copyright Advisory Office, interns will
support copyright clearance, metadata creation, and editorial and production work at CDRS. Based on
their interests, interns can focus in one of four areas: (1) social media and outreach, (2) scholarly
publishing and production, (3) video production and preservation, or (4) institutional research repositories
and data management. 

Depending on the area of focus, primary responsibilities will include:
• Evaluation of copyright and permissions statuses of materials slated for online distribution as part
of projects undertaken by CDRS or for deposit in Columbiaʼs research repository, Academic
Commons;
• Research on institutional repository practices and technologies and drafting of text for the
Academic Commons website;
• Creation of test cases and user interviews, and quality assurance/testing of user interfaces,
permissions tools, and content-access systems within Academic Commons and other CDRSʼ
projects;
• Drafting/editing of text for the CDRS website and for marketing/educational materials about the
work of the Center;
• Production duties for CDRSʼ journal and conference projects;
• Creation of metadata for items deposited in Academic Commons and for other projects as needed;
• Use of social media platforms to promote Columbia-created research and the activities of CDRS,
to engage the community, and to enhance partner relationships;
• Regular consultation with and reporting to supervisors and appropriate staff members on Simple
video production duties for CDRSʼ video services team info@cdrs.columbia.edu

Professional Interactions
Through daily or weekly work, the interns will communicate with CDRS staff members, the Copyright
Advisory Office, other employees at Columbia University Libraries/Information Services, and with
Columbia faculty, students, scholars, and alumni/ae whose materials the intern handles.
Professional Development
Depending on their chosen area of focus, the interns will receive training and hands-on experience in
practices associated with the management of digital repositories; in the production of online journals,
conferences, and websites; in the recording, post-production, and preservation of digital video; and/or in
the use of social media to enhance the scholarly communication process; and/or in issues such as open
access and copyright.
Primary Site Supervisor
Research Data Manager, CDRS
Timeframe
The duration of this unpaid internship is one semester, either during the Fall, Spring, or Summer sessions.
Schedule
10–15 hours per week.
Compensation
This is an unpaid internship.
To Apply
For consideration for the coming semester, please e-mail your resume and cover letter to:
anurnberger@columbia.edu by Monday, December 2, 2013. Please identify a primary (and, if you wish, a
secondary) focus area in your letter, and explain why that area is of particular interest to you.

P/T - Records Specialist Intern - Deloitte (NYC/Jersey City)

Majors: Pursuing a Master’s Degree in Library Science or related field

IMPORTANT!!

To be considered for an interview you must apply through career services AND you must also apply online through the Deloitte website!

You should only apply for one position through your career services!  If you have more than one location or job preference you can inform your interviewer if selected for an interview.  Sign up on the schedule of most interest to you.  Again, do not sign up for more than one interview.  You can be considered for multiple positions by having just one interview with us.

Submit a job-specific profile by visiting the career section of www.deloitte.com.  Apply to a “campus/student” job type opportunity for your school.  Answer all the pre-screening questions asked.  Interviews will be conducted on campus if you are pre-selected for an interview. Please apply using the keyword: S14NYCSI14JANCC-RS.

Deloitte is one of the leading professional services organizations in the United States, specializing in audit, tax, consulting and financial advisory services with clients in more than 20 industries. We provide powerful business solutions to some of the world’s most well-known and respected companies, including more than 75 percent of the Fortune 100.

At Deloitte, you can have a rewarding career on every level. In addition to challenging and meaningful work, you’ll have the chance to give back to your community, make a positive impact on the environment, participate in a range of diversity and inclusion initiatives, and find the support, coaching, and training it takes to advance your career. Our commitment to individual choice lets you customize aspects of your career path, your educational opportunities and your benefits. And our culture of innovation means your ideas on how to improve our business and your clients’ will be heard.

Visit www.deloitte.com/us/careers to learn more about our culture, benefits and opportunities.

Internship Program

The Deloitte Services LP records management internship provides an introduction to records management.  Throughout the program, participants will gain exposure to the professional services industry and topics related to records management. 

Records Management

Technical and Professional Responsibilities:   

·          Gain knowledge of the processes to accurately identify and account for working papers in the records system

·          Gain an understanding of the process for fulfilling internal client requests for retrieval of client working papers on a timely basis, providing superior service at all times

·          Gain exposure to the process by which boxes are audited and inventoried

·          Use discretion to make decisions and will be required to do trouble-shooting and problem solving

·          Maintain high level of professionalism and ethical standards in communicating with client service professionals at all levels within the organization.

Personal and Practice Development:   

• Take proactive career steps - set goals and career plans with advisor/career counselor   
• Develop excellent professional oral and written communication skills   
• Continually develop through our Deloitte Services LP Learning curriculum of eLearning modules and local and national training programs   
• Support organization and function initiatives

Qualifications:

• Enrolled or completed Masters of Library Science degree
• 0-1 year of prior experience in records management, including records management systems
• Strong academic credentials (Minimum GPA of 3.0)   
• Relevant work experience (e.g., internships, summer positions, school jobs)  
• Excellent customer service skills, including ability to anticipate needs and multi-task
• Strong computer skills
• Ability to routinely handle, maneuver & lift file boxes up to 35 pounds to/from Central Files shelves
• Ability to prioritize tasks, work on multiple assignments, and manage ambiguity   
• Ability to work both independently and as part of a team with professionals at all levels    
• Ability to commute to off-site job locations (not the Deloitte office)
• For NY: Ability to travel to Jersey City on a regular basis

As used in this document, “Deloitte” means Deloitte LLP and its subsidiaries. Please see www.deloitte.com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries. Deloitte LLP and its subsidiaries are equal opportunity employers.

P/T - Archival/Digital Preservation Spring Internship - CUNY TV Archive (Manhattan)

Based at the CUNY Graduate Center, CUNY TV is the largest public university television station in the U.S., producing and broadcasting programming on public affairs, education, science, business, and independent media. 

The archive at CUNY TV manages the 30 year production history of the station, a broadcast library, the Himan Brown Radio Archive, and audiovisual collections produced within the City University of New York. CUNY TV’s collections cover a variety of analog and digital audiovisual formats, including 1/4″ reel audio, analog and digital video tape, film, electrical transcription discs, and archival and broadcast digital formats.

Interns participate in cataloging, collection management, and preservation activities within CUNY TV’s collections. Current archival projects include collection inventory and assessment (including processing and re-housing collections), digitization of legacy formats for preservation, and  cataloging using PBCore metadata schema. This is an excellent opportunity for those interested in audiovisual archives in a busy broadcast and production environment.

This internship would be appropriate for students pursuing the archives and preservation certificate, and for those who are interested in digital preservation.  Preferably candidates should have experience with or interest in time-based media cataloging, audiovisual media handling,  digitization projects, and basic knowledge of metadata schemas (PBCore, Dublin Core, PREMIS). We are looking for interns to work within the time requirements for GLSIS internships (150 hours, approx. 10 hours per week) during 9-5 weekdays.  This internship is for credit only.

To apply: Send a cover letter and resume via email to Archivist/Digital Systems Manager, Dave Rice: dave@cuny.tv  and Assistant Archivist, Molly Fair: molly@cuny.tv with subject header Spring 2014 Internship. Please tell us why you would be a good match for this internship, and describe relevant coursework completed or professional work experience.

P/T - Reference Services Internships/Practicum - Memorial Sloan-Kettering Cancer Center Library (Manhattan)

https://library.mskcc.org

- Nathan Cummings Center, Main Location
  430 East 67^th Street (between York and 1^st Avenues)

- Cyber Library
   410 East 69th Street (between York and 1^st Avenues)

Memorial Sloan-Kettering Cancer Center Library seeks a motivated individual with an interest in the medical or health information field for a Reference Services Internship/Practicum. The assignment will span the course of an academic semester (Fall, Spring, or Summer).

Under the supervision of the MSKCC Reference Staff, the intern will assist with a large and on-going historical research project pertaining to MSKCC, assisting with research questions in both physical and virtual settings, performing literature searches on focused and broad medical research topics, and help troubleshooting client technical issues. In addition, they will gain exposure to in-depth medical research methods, and key information resources used in a medical/research/special library setting.

Additional projects to be assigned may include:

• Entering and editing information in Today’s Science Sparks and Synapse, the Library’s Institutional Repositories of MSK publications
• Covering shift commitments at both locations as needed
• Off-site visits to other medical and research libraries as appropriate to the historical project assigned
• Assisting Reference staff with large EndNote libraries

Knowledge / Skills Required

• Experience with MS Office (Excel, Word, PowerPoint, Outlook)
• Demonstrate working knowledge of effective search strategies for online searching (e.g. PubMed)
• Must be enrolled in an ALA-accredited Library & Information Science program
• Ability to work in a dynamic and fast-paced environment
• Meticulous attention to detail and ability to organize and manage a variety of tasks
• Strong communication skills (written and oral)
• Working knowledge of bibliographic management tools (EndNote preferred)

Knowledge / Skills Desired

• Service-oriented with excellent interpersonal skills
• Interest in medical, research, or academic librarianship
• Knowledge of Innovative Millenium ILS
• Knowledge of EndNote

Expectations and Stipend

Must be available 12 hours a week (to be spread over 2 days), flexible schedule to be arranged between the hours of 9:00AM-5:00PM, Monday-Friday. Current graduate students in an ALA-accredited Library & Information Science program are eligible to apply. Internship may count towards school credit (Practicum).

To Apply

Please send resume and brief cover letter to Antonio DeRosa: derosaa1@mskcc.org.

P/T - Library Science and Records Management Internships - Office of the NY State Attorney General: The Real Estate Finance Bureau (NYC)

The Real Estate Finance Bureau (“REF”) of the Office of the New York State Attorney General ("OAG") has part-time library science and records management internship positions for volunteers or externships for course credit open for undergraduate and graduate students for the spring semester. Students commit to work part-time for a minimum of 15 hours/week.

Interns will assist the Record Room staff with amendments, plans, syndications, complaints, FOIL requests, and records management. Responsibilities may include drafting reports, updating databases, organizing filing room, and archiving records. In addition, interns gain experience working with State government agency staff. In the past, interns have worked on records management projects. Interns are paired with professional staff in the office who work closely with them to provide mentoring, guidance and advice, thereby facilitating learning and performance.

For more information, visit the OAG site at:

http://www.ag.ny.gov/

Go to Resources > Job Opportunities > Select Student Positions under Category > Find Real Estate Finance under Bureau > Click on PDF icon to view the announcement