Record Management Internships, NYC Housing Preservation & Dev't (Lower Manhattan)

Record Management Intern

The NYC Housing Preservation and Development Department is seeking two interns for a position that will last 9 months, starting in the fall semester of 2024 and ending in June of 2025. 

 
About the Agency:
The New York City Department of Housing Preservation and Development (HPD) is the nation’s largest
municipal housing preservation and development agency. Its mission is to promote quality housing and
diverse, thriving neighborhoods for New Yorkers through loan and development programs for new affordable housing, preservation of the affordability of the existing housing stock, enforcement of housing
quality standards, and education programs for tenants and building owners.

Your Team:
The Office of Policy and Strategy (OPS) leverages its expertise to guide and support HPD and its many
Offices in their efforts to deepen their impact, optimize their efficiency, and become more data-driven,
compliance-attentive, climate-adaptive, and mission-focused. As part of OPS, the Division of Strategic
Operations and Analytics (SOA) works to increase HPD's impact by analyzing and improving operations
agency-wide. SOA does this by clarifying HPD program missions, objectives, and stakeholders;
implementing initiatives that advance HPD's goals; analyzing data to deliver actionable insights to HPD
programs; and increasing the agency's overall ability to leverage data.
 

Within SOA, the Public Information team is dedicated to serving the public by collaborating with internal
partners and governing entities to facilitate access to agency information. The PI team promotes
accountability, transparency, and compliance by establishing robust infrastructure within the agency to
improve record retention and quality; ensuring fair and secure access to agency records and materials for
members of the public; and safeguarding sensitive information by setting and maintaining best practices
around data privacy and effective record management.
 

Your Impact:
As a Record Management Intern you will assist the Public Information team with critical initiatives to support
internal staff and operations with record management policy and procedures. You will work with the team
redeveloping HPD’s records management plan to protect vital records, archive, and support policies and
procedures to securely manage and enhance access to agency records.
 

Your Role:
As a Record Management Intern you will assist with the maintenance of HPD acquisitions / dispositions
files, documents storage, and document retention. You will support records integration; and assist with
document management and data validation for HPD’s off-site storage vendor.
 

Reporting to and working closely with the Records Management Officer on the day-to-day aspects of the
project the ideal candidate will be an inquisitive problem-solver with:
• Strong verbal and written communication and interpersonal skills
• Ability to break down complex issues or processes into smaller, more manageable tasks
• Collaborative, team player with the ability to also drive things forward independently
• Strong attention to detail

Responsibilities:
• Receive and integrate executed documents received from Divisions.
• Responsibilities include documenting and updating the finding aide
• Assist with the continued documentation and development of Records Management procedures.
• Assist with integration of all documentation to ensure consistency, accuracy and quality
deliverables.
• Assist with performing quality control and providing the same support to all categories of documents
• Work with Records Management Officer to identify and locate missing documents as they are
reported or discovered missing.
• Ability to handle sensitive and/or confidential material in a professional manner.
• Contribute to the Records Management project with an overall effort to provide exemplary service.
 

Qualifications:
• In order to qualify, candidates currently must be enrolled in undergraduate or graduate college
degree program.
• Must be in good academic standing, with a 3.0 GPA or higher.
• Committed to working 21 hours per week.
• Possess excellent organizational, research, verbal and written communication skills.
• Demonstrate an enthusiastic, professional and resourceful attitude.
• Previous internship or office experience a plus.
• Proficiency with Microsoft Word and Excel.
• Be able to lift up to 20 pounds.
 

This is a grant funded position. Candidates must be available to work 21 hours per week for approximately
9 months. If credit is needed for internship course, please submit paperwork to appropriate person(s)
associated with your program or have them contact Ms. Jessica Verga via email vergaj@hpd.nyc.gov to
discuss parameters and scope of project work. All candidates wishing to receive credit must submit proper
paperwork for their program.

To Apply:

Send your resume and unofficial transcript to vergaj@hpd.nyc.gov and put Internship in the subject of the email.

 

Visit our website to learn more about what makes NYC Housing Preservation and Development a rewarding place to build a career.

Follow HPD on Facebook @NYCHousing, on Twitter @nychousing, and on Instagram @nychousing

Housing Preservation and Development is an equal opportunity employer. Qualified applications will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national
origin, disability or protected veteran status. For our EEO Policy Statement, please click here.

For concerns about your housing quality, please contact www.NYC.gov/311.

SLU Processing Archivist Fellowship, CUNY (Midtown)

SLU Processing Archivist Fellow Job Description

 

Description:

 

The CUNY School of Labor and Urban Studies (SLU) Special Collections Labor Library is seeking a highly motivated and detail-oriented individual for a not-for-credit Fellow position to weed the collection. The SLU Special Collections Labor Library is located on campus, on the19th floor. 

 

The SLU Special Collections Labor Library is a resource for and extension of the Labor Studies Department, providing the SLU community with a repository of specialized information on labor history, community-based movements, and public policy. The Special Collections Labor Library supports the college’s mission—to expand higher education opportunities for workers; prepare students who aspire to careers in public service and movements for social justice; promote civic engagement; provide leadership development for union and community activists; and help workers achieve greater economic security—by providing a curated wealth of knowledge in the field of Labor Studies.

 

The Processing Archivist Fellow will commit to working on-site at the SLU campus and complete the project by August 1, 2024. The fellow will be responsible for weeding the collection and preparing it for cataloging, including identifying which texts should be removed to create an updated body of texts on Labor Studies.

 

Requirements 

 

● Enrollment in, or recent completion of, M.L.I.S or similar degree with a concentration in archival studies from an ALA-accredited program, or an equivalent graduate degree in the fields of information science, records management, or preservation.

● A demonstrated interest in Labor Studies.

● Excellent attention to detail.

● Ability to work both independently and under supervision.

● Demonstrated ability to set priorities and meet strict deadlines.

 

Preferred

 

● Familiarity with cataloging and archival processing

● Experience working with archives information management applications

 

Compensation:

 

This is a not-for-credit Fellow position which will be compensated with a stipend of $2,500 upon

completion of the project.

 

Application Instructions:

 

For consideration, interested individuals should send a cover letter and resume to cory.rohr@slu.cuny.edu describing what you hope to bring to the position and gain from the experience, and names and contact information for three professional references.

 

Corporate Library & Archive Intern, Scholastic (Manhattan, Virtual)

Scholastic Summer Internship Program - Scholastic Corporate Library & Archive Intern

 

Job Description:

THE OPPORTUNITY

The Scholastic Corporate Library & Archive seeks a graduate intern for the summer 2024 semester to be an integral part of the information services team contributing to archival research on children’s paperback books and the growth of home and classroom libraries. This is a project-based position with specific deliverables due at various points during the semester, starting in June 2023 and ending in August 2023. The Intern will report to Scholastic Inc.’s Director of Information Services & Cultural Insight and will work closely with the library staff, who will help provide guidance on handling the archival collection.

RESPONSIBILITIES

• Digitize relevant corporate history files, catalog, and book club flyers

• Curate and collate historic data on paperback book market

• Scan covers and record critical metadata for historic Teenage Book Club titles from Scholastic Book/Magazine Services

• Collaborate with library colleagues on draft report of findings for senior leadership, communications, marketing, publicity and social media teams

• Cataloging and database management as it relates to updating bibliographic records, data collection and entry, and file organization, using SirsiDynix Workflows, Microsoft Excel and Google drive

• Provide reference services support for the library’s Director, Senior Information Specialist and Associate Librarians

• Assist with circulation of the collection; staff the reference desk as needed

WHO WE ARE

Scholastic Corporation (NASDAQ: SCHL) is the world's largest publisher and distributor of children's books, a leading provider of core literacy curriculum and professional services, and a producer of educational and entertaining children's media. The Company creates quality books and ebooks, print and technology-based learning programs for pre-K to grade 12, classroom magazines and other products and services  that support children's learning both in school and at home. With operations in 14 international offices and exports to 165 countries, Scholastic makes quality, affordable books available to all children around the world through school-based book clubs and book fairs, classroom collections, school and public libraries, retail and online.  True to its mission of 100+ years to encourage the personal and intellectual growth of all children beginning with literacy, the Company has earned a reputation as a trusted partner to educators and families. Learn more at www.scholastic.com.

Qualifications

HOW YOU CAN FIT

• A high level of attention to detail; experience handling archival materials is preferred, experience digitizing fragile materials a plus

• Excellent organizational, analytical skills with attention to detail; must be comfortable working with MARC 21, LCSH, RDA, AACR2 and local controlled vocabularies and subject tags; experience with SirsiDynix Workflows is ideal

• Proficiency with Microsoft Office programs, including Teams, Word, Outlook, PowerPoint and Excel – as well as Google Workplace, including Google Drive, Docs, Sheets, and Slides; excellent oral and written communication skills

• Ability to be flexible, work independently and prioritize workflow to meet deadlines

• Self-motivated, disciplined, commitment to quality and strong team player

• A background in publishing and/or education is helpful, but not required

• Full-time: 35 hrs/week

• Hybrid role: 60% in person, 40% virtual

 

To apply to the Scholastic Summer Internship Program, please apply to this Internship requisition. Please note you must include the following as attachments when you apply. 

• Current Resume (Word or PDF version)

• Cover letter that should include the following information:

​

o   Your School’s Name

o   Your Major/ Degree

o   Graduation Date

o   Brief description of the skills you hope to contribute and gain as a Scholastic Intern

  

* While we appreciate your interest in Scholastic, only students under consideration will be contacted.

Time Type:

Full time

Job Type:

Temporary

Job Family Group:

Temp Employee

Location Region/State:

New York

Compensation Range:

Hourly Rate: 20.00

To Apply:

https://scholastic.wd5.myworkdayjobs.com/External/job/New-York-New-York/Scholastic-Summer-Internship-Program---Scholastic-Corporate-Library---Archive-Intern_R13271

EEO Statement:

Scholastic is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of race, religion, color, sex, pregnancy, national origin, marital status, sexual orientation, gender identity or expression, age, non-disqualifying physical or mental disability, or status as a disabled veteran or Vietnam veteran. Those factors shall not influence the determination of qualifications for a job or other opportunity within the company. Further, all personnel actions (such as compensation, tuition aid, benefits, transfers, promotions, and dismissals, company-sponsored training, social and recreational programs) shall be administered without discrimination.

EEO is the Law Poster

EEO Scholastic Policy Statement

Pay Transparency Provision

2024 Morgan Library & Museum Summer Internships (Midtown)

(Editor's note, 3/27: the posting has been revised to reflect the correct typical hours per week and dates of the internship.)

2024 Morgan Library & Museum Summer Internships

 
The Morgan Library & Museum welcomes applications for its 2024 paid summer internship program. The program will provide an introduction to the variety of career opportunities available in museums and special collection libraries. Each intern will be assigned to a department relevant to their interest and work with departmental staff on timely topics in that area. Interns will also have the opportunity to learn about the Morgan, and the museum and special collection fields more generally, through professional development opportunities such as facility tours and meetings with museum leadership.

Please see detailed application instructions below. The Morgan especially seeks to provide opportunities to candidates from backgrounds historically underrepresented in the museum and special collection libraries fields.
For summer 2024, internships are available in the following areas:

Communications and Marketing Internship
The Communications and Marketing department at the Morgan Library & Museum stewards the brand of the organization through paid media, earned media, digital storytelling, email marketing, audience research, and countless other outreach initiatives. The department seeks a summer intern to support communications and marketing activities related to the Morgan’s centennial, specifically, promotional planning for the upcoming Belle da Costa Greene: A Librarian’s Legacy exhibition. The summer intern will also support recruitment for and planning of the 2024–2025 College Ambassadors program, a social media program designed to improve engagement with college students in the Tri-State Area. Lastly, the summer intern will support ongoing audience research initiatives, helping to field surveys, analyze data, and author summary reports. The intern is invited to join departmental meetings and events and observe media engagement throughout the duration of the program. Candidates should have excellent writing skills, as well as a working knowledge of social media and the arts media landscape.
 

Drawings and Prints Internship
Among the Morgan Library & Museum's most treasured objects are the more than five hundred lifetime impressions of Rembrandt’s etchings, one of the finest such collections in the world. The department of drawings and prints seeks an intern to help catalog these etchings. Duties include drafting short catalog entries (to be posted on the Morgan's website) and updating bibliographic information for each object. This work will be carried out in the department using the Morgan's robust reference library and in consultation with object files. The intern will be an integral part of the department and should plan to attend bi-weekly departmental meetings as well as weekly planning meetings with supervisor Sarah Mallory, the Annette and Oscar de la Renta assistant curator of drawings and prints. Candidates should have excellent writing skills as well as working knowledge of Rembrandt's printed oeuvre. Reading knowledge of German, Dutch, or French is preferred but not required.

Exhibition and Collection Management Internship
An intern in the Exhibitions and Collections department will have the opportunity to work on various projects related to exhibitions and collections stewardship. A selection of potential activities includes the following: assisting the Exhibition Coordinator with management of exhibition files and building workflows (this will involve entering and organizing data into our project management software and creating templates for future use), aid in data entry into TMS, the creation of forms and checklists for outgoing loans, acquisitions, and exhibitions, and the clean-up of our records in the database. The intern will participate in the exhibition graphics production process (including attending meetings related to the graphics process) by generating exhibition related paperwork for installation—labels for objects, etc., partnering with the Collections Registrar, Collections Assistant, and Collections Technician on vault stewardship initiatives (this may include work on the Morgan collection survey) and also attend various exhibition related meetings to get a sense of the process, deliverables, and needs. The intern will be responsible for working with the Exhibition Coordinator, Exhibitions Registrar, and Head of Exhibition Preparation on the floor during the summer exhibition changeover as appropriate.

Imaging and Rights Internship
This internship offers a unique opportunity to gain experience in the Imaging and Rights Department. The successful candidate will assist with Morgan publications and exhibitions, organizing images and spreadsheets, assisting with color proofing and maintaining image and copyright credits. The intern will also update metadata in collection image files and upload images to the Morgan's Digital Assets Management System (DAMS). Requires accessing databases, embedding metadata into image files, and after DAMS ingest, reviewing, revising and correcting data when necessary.

Printed Books and Bindings Internship
The Department of Printed Books and Bindings seeks a summer intern to work directly with the Astor Curator on developing two exhibitions prospectively slated for the 2026 United States Semi quincentennial. One of the two exhibitions explores multicultural interpretations of Henry Wadsworth Longfellow’s (1807–1882) work largely by artists and writers of color, while the other delves into the history and print culture of ragtime music. The successful candidate will assist with coordinating research visits, identifying specialists for consultation, and adding records and sources to an existing body of research materials. They will also help with preparing loan requests, brainstorming event ideas, and developing mockups for exhibition designs. Given the areas of coverage in these exhibitions, strategizing approaches to cultural sensitivity will be critical to the planning stages of their respective development, and the successful candidate would be involved in those conversations. Additionally, this internship will offer the opportunity to learn object management software in a museum setting while gaining exposure to various museum and research library workflows and the overall stewardship of collections, particularly those related to the Morgan’s Centennial campaign.

Public Programs Internship
The Public Programs Intern participates in the Morgan’s exhibition and collections-based programs, including lectures, concerts, film screenings, workshops, virtual programs and gallery talks. The candidate should demonstrate a keen interest in the field of museum education and in the visual arts, attention to detail, and excellent writing and communication skills. The intern will assist in researching and implementing programs, specifically the development of a museum scavenger hunt and college tour. The candidate will support all programs during their internship, and will provide administrative support including attendance tracking, data collection and reporting, and survey collection and analysis. Some evening and occasional weekend hours are required. Physical requirements include being mobile in public spaces for several hours at a time, and lifting, bending, reaching top shelves, and pushing carts. Proficiency in Microsoft Office required. The Public Programs Intern reports to the Manager of Public Programs.

Eligibility
Current enrollment as an undergraduate or graduate student.
Strong interest in a career in the museum or library field.
Eligibility to work in the United States (international candidates must be eligible to participate in a paid internship program in the United States).
Strong verbal and written communications skills.
The Morgan requires all employees, including interns, to have been vaccinated and received booster shots against the COVID-19 virus.

Compensation:
$18 per hour. 

The Summer Internship program is onsite at the Morgan with interns generally working up to 28 hours per week, beginning at the end of May and running through the end of August.

To apply:
Interns will be selected on a competitive basis via an application process. The deadline to apply for an internship is April 12, 2024.
To apply, submit the following materials, in English, via email as a single PDF to the following address: internships@themorgan.org (In the subject line please include the following format: First and Last Name – Internship you are applying to)

• A cover letter containing the following information:
• The internship of interest to you. Specify ONE from the following:

• Communications and Marketing Internship
• Drawings and Prints Internship
• Imaging and Rights Internship
• Exhibition and Collection Management Internship
• Printed Books and Bindings Internship
• Public Programs Internship

• A statement regarding your interest in the museum or library field, and your future aspirations.
• A statement about why diversity and inclusion are important to you within the museum or library field, and how this opportunity will assist your career goals?
• Any other information that you would like to provide regarding your candidacy for a Morgan academic year internship.
• Your resume 
• The names and contact information of two references (please include the person’s name, title, organization, telephone number, and email address)

Please note that applications received without all requested information, including a cover letter, will not be considered. Candidates selected for interviews will be contacted before April 29, with notification of decision following soon thereafter. No phone calls, please.

About the Morgan Library & Museum
A museum and independent research library located in the heart of New York City, the Morgan Library & Museum began as the personal library of financier, collector, and cultural benefactor Pierpont Morgan. The Morgan offers visitors close encounters with great works of human accomplishment in a setting treasured for its intimate scale and historic significance. Its collection of manuscripts, rare books, music, drawings, and works of art comprise a unique and dynamic record of civilization, as well as an incomparable repository of ideas and of the creative process from 4000 BC to the present.

Support for the Morgan Library & Museum Internship Program is provided by the Themis Brown Endowment Fund and the Rudin Foundation.

The Morgan Library & Museum receives many applications and inquiries for employment. Unfortunately, we are not able to respond to all of them. Due to the high volume of applicants, we can contact only those candidates whose skills and background best fit our needs.
Important to note:

Vaccination Requirement
To ensure the overall health and safety of the Morgan Library & Museum campus, all staff of the Morgan are required to be fully vaccinated and have received booster vaccines against the virus that causes COVID-19, absent qualifying exemptions for medical, religious, or other reasons in accordance with applicable laws.

EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.

Recording & Archive Intern, StoryCorps/AMIA (Brooklyn & Virtual)

AMIA Pathways- Recording & Archive Intern, StoryCorps

StoryCorps has partnered with AMIA (The Association of Moving Image Archivists) to offer a summer internship that will run alongside their Pathways Fellowship. The fellowship is remote, but the internship would be hybrid with the StoryCorps office in Brooklyn, NY. More information about the Fellowship and the internship application can be found here. Applicants will need to apply to both the Fellowship and the internship. The internship is accepting applications through March 31st.

Applications will close March 31, 2024.

 

Department: Archives
Division: Recording & Archive
Location:  Hybrid (Remote and Brooklyn, NY)
Reports To: Associate Director, Archives
Status:Temporary, Part-time, Non-Exempt, Non-Union
Travel Percentage: 20%

The Summer 2024 StoryCorps Internship Session runs from June 10th, 2024 - August 16th, 2024. All StoryCorps interns are  expected to work between 35 and 40 hours per week.

THE INTERNSHIP

Most people know StoryCorps from the 2-minute clips heard on NPR every Friday morning, or perhaps the animations seen on POV and PBS. Few realize StoryCorps also has a robust archival collection that is carefully maintained and stewarded by our Recording and Archive Department.

The StoryCorps Recording & Archive Department maintains the in-house archive, coordinates transfer of materials to the Library of Congress, and manages the upkeep of recording venues and equipment. The Recording & Archive team is looking for interns to assist with the management of its archive, database, and audio recording equipment.

This internship provides an opportunity to gain experience with the archive and recording operations of a large-scale oral history project. R&A interns are fully immersed in the department and participate in a wide range of tasks related to maintaining the accessibility and integrity of the StoryCorps Archive.

DUTIES AND RESPONSIBILITIES
 

2024 projects may include, but will not be limited to the following:

• Rehousing artifacts from Sound Portraits Productions, including audio / video formats circa 1980s - 2000s (digital audio tape, MiniDisc, ¼” reel, etc.).
  • Continued assessment of current state of materials
  • Description of non-inventoried materials
  • Update rehousing strategy based on findings
  • Procurement of boxes and encasings; rehousing of materials
• Ideation of in-house digitization station for Sound Portraits Productions analog materials
  • Assessment of materials for fitness to digitize. 
  • Creation of workstation diagram, product list, end-to-end user guide
• Support new initiative to archive born-digital video materials to StoryCorps archive
  • Testing, R&A of different video file formats, codecs to ensure file integrity 
  • File processing, reformatting, QA, accession of video to StoryCorps archive
  • Ideation & design of production workflow model for ingest of video 
  • Creation of best practices guide for archiving video

ABOUT YOU:

• Strong attention to detail and organizational abilities
• Experience working with audio, digital materials and recording equipment
• Solid communication and interpersonal skills
• Proficiency with computers and basic level of proficiency in working with new technical equipment is required; Mac OS X experience is preferred
• Experience working with audio recording equipment
• Experience in libraries or archives or with oral history projects is a plus; students pursuing studies in Moving Image Archiving and Preservation or Library & Information Science are highly encouraged to apply.

TO APPLY:

https://amianet.org/about/amia-pathways/apply-for-a-pathways-fellowship/

 

ABOUT STORYCORPS:
Founded in 2003, StoryCorps has given over 600,000 people, in all 50 states, the chance to record interviews about their lives. The award-winning organization preserves the recordings in its archive at the American Folklife Center at the Library of Congress, the largest single collection of human voices ever gathered, and shares select stories with the public through StoryCorps’ podcast, NPR broadcasts, animated shorts, digital platforms, and best-selling books. These powerful human stories reflect the vast range of American experiences, engender empathy and connection, and remind us how much more we have in common than what divides us. StoryCorps is especially committed to capturing and amplifying voices least heard in the media. The StoryCorps MobileBooth, an Airstream trailer that has been transformed into a traveling recording booth, crisscrosses the country year-round gathering the stories of people nationwide. Learn more at storycorps.org.

COVID NOTICE:
All offers of employment requiring on-site/in-person work will be contingent on the candidate being Fully Vaccinated (at least two-weeks after last dose) prior to starting their new role. Reasonable accommodations can be discussed with HR personnel for individuals who cannot be vaccinated due to medical or religious reasons. Proof of vaccination status is required at the time of extending the offer.

OUR COMMITMENT:

We seek to recruit and develop a staff whose diversity reflects the communities we serve, and strongly encourage applications from people of color, the LGBTQ+ community, and people of all ages, political beliefs, and cultures. StoryCorps records, shares, and preserves stories from across the country.

IN-OFFICE WORK:

Working at the StoryCorps office is optional except in certain circumstances, such as in-person training, if your position requires some in-office presence, or if your manager needs an in-person individual or team meeting, COVID guidelines permitting. For those who prefer to work in the office, that option remains.

COVID NOTICE:

All offers of employment requiring on-site/in-person work will be contingent on the candidate being Fully Vaccinated (at least two-weeks after last dose) prior to starting their new role. Reasonable accommodations can be discussed with HR personnel for individuals who cannot be vaccinated due to medical or religious reasons. Proof of vaccination status is required at the time of extending the offer.

 

 

Archival Internship, Planting Fields (Long Island)

 Planting Fields Foundation Archival Internship

• Dates Summer: June 15-July 27, 2024
• Reports to: Michael D. Coe Archivist

Planting Fields is a 409-acre Long Island Gold Coast estate that survives as a historical testament to American art, architecture, landscape design, and horticulture. It was created beginning in 1913 by William Robertson Coe, an English immigrant, and his wife, Mai Rogers Coe, heiress and daughter of Standard Oil partner Henry Hutleston Rogers. Together the Coes brought to life the Planting Fields we know today: a multidimensional estate where the built and natural worlds unite. The site retains numerous historic structures including Coe Hall, once the residence of the Coe Family and their staff, two greenhouses, one dedicated to the historic Camellia collection and the other featuring our tropical and subtropical plant collections, a dynamic landscape masterpiece shaped by the Olmsted Brothers, and 200 acres of woodland trails. Over the last century, the site has evolved from a private estate to a New
York State Park that welcomes over 200,000 people annually. Today, it is included in the National Register
of Historic Places and its preservation and relevance remain central to our mission.

Planting Fields Foundation Archives:
Planting Fields Foundation holds archival collections that consist of papers, photographs, films,
architectural drawings, and other materials related to the planning, construction, and maintenance of
Planting Fields during the Estate Era; to the Coe family—particularly William Robertson Coe, Mai Rogers
3 Coe, Caroline Graham Slaughter Coe, William Rogers Coe, Robert Douglas Coe, Henry Hutleston
Rogers Coe, and Natalie Mai Coe Viteti; to the Planting Fields Foundation; and to landscape
architecture. Included in the archives are original photographs by Matie Edwards Hewit; materials
about the philanthropic activities of the Rogers and Coe families and their descendants, including W.R.
Coe’s role in the development of American Studies Programs at universities around the United States;
architectural drawings by Walker & Gillete and the Olmsted Brothers landscape architecture firm;
ephemera from the programs run by the State University of New York at Planting Fields; papers related
to the activities of Planting Fields Arboretum State Historic Park and the business of Planting Fields
Arboretum.

Archival Internship:
The focus of the internship is to create data necessary for creating finding aids through ArchivesSpace.
This is a great opportunity to learn more about finding aid best practices along with organizing archival
materials. During this project, the intern will gain a greater understanding of the history of Planting
Fields Foundation and will also assist with the organization and filing of documents and preparing
information for Finding Aids.

Deadline to apply: April 19, 2024

Requirements:
• Graduate/undergraduate status.
• Major in library science, history, museum studies, or related field.
• Experience with ArchivesSpace is preferred, though training will be provided.
• Excellent research, writing, and analytical skills.
• Personal vehicle recommended.

Compensation and housing:
• $1,000 stipend for six weeks
• Dormitory housing is available on site at Planting Fields
Please send a thoughtful cover leter and resume to mpenny@plantingfields.org

Library Intern, Center for Book Arts (Manhattan)

 

Center for Book Arts seeks a Library Intern for Summer 2024.

Under the supervision of the Librarian, the intern will:

• Catalog artists’ books, zines, and reference materials

• Page and shelf materials for researchers 

• Supervise visiting researchers and present curated collections to visiting classes 

• Other library-related projects as needed including preservation and research, as time allows

Skills and qualification requirements: 

• Currently enrolled or recently (within two years) graduated student of library and information science, archival studies, art history, or comparable field. Currently enrolled MLIS students are strongly encouraged to apply.

• Interest in arts nonprofit libraries and/or artist's books and the book arts

• Comfort speaking publicly

• Ability to work independently 

• Knowledge/experience of working with CollectiveAccess or other CMS software, or desire to learn CollectiveAccess

 

Time requirements: 16 hours per week. Two full days or one full day and two half days are preferred. The projected start date of the internship is May 29, 2024. The last day of the internship is August 15, 2024. These dates are flexible and can be adjusted in accordance with the intern’s schedule and needs. 

The intern will receive a stipend of $2,000. Interns also receive 25% off classes and our bookshop. Please note that while some remote work is possible if necessary, the majority of this internship will take place in-person at Center for Book Arts. 

The internship may qualify for academic credit if desired, and we encourage applications from MLIS students with an internship requirement. If taken for academic credit the student must arrange details with the home academic institution. Interns are responsible for securing their own housing and transportation. 

To apply please email a brief cover letter and resume to: 

Gillian Lee, Librarian

collections@centerforbookarts.org

Applications will be accepted on a rolling basis until April 5, 2024. 

About the Center: Center for Book Arts is one of the few contemporary arts organizations dedicated to the art of the book, and the only location in New York City at which visitors can view book arts exhibitions in the context of an active, working studio. The Center is dedicated to exploring and cultivating contemporary aesthetic interpretations of the book as an art object, while preserving the traditional practices of the art of the book. The Center seeks to facilitate communication between the book arts community and the larger spheres of contemporary art and literature through exhibitions, classes, public programming, literary presentations, opportunities for artists and writers, publications, and collecting.