Interpublic Group: Library Assistant Intern, Center for Marketing Intelligence

The Interpublic Group of Companies is a leading, global marketing communications company with 43,000 employees worldwide in 130 countries.   The Center for Marketing Intelligence provides IPG operating companies with fast access to timely information, research and analysis.

Job Function:     

This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues.   The role will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off record-keeping, the department calendar and reception duty as required.  This is a position with growth potential. This is a paid position. The Intern would be expected to work part-time while in school and full-time (40 hours) while on breaks, such as summer and winter.

Job Responsibilities:

 •         Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords.  Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers.  (Learning objective: most libraries perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)

•         Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library function)

•         Maintain small physical library (Learning objective: same as above)

•         Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):

·         prepare pre-approval forms for user participation

·         reconcile billing issues

·         maintain subscription files

·         monthly accrual report

Learning objective: Working with vendors & contracts has become an important library function: candidate will probably use this experience later in career)

•         Process department vendor invoices (Learning objective: typical library work)

•         General administrative support, including monitoring dept. time-off records, maintaining phone lists and organization charts

•         Expense report processing, meeting and calendar management and phone support for the department head

•         Back-up to Office Manager (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)

•         Work with Growth Services Team on internal databases as time permits (Learning objective: databases have become an important function in most libraries)

•         Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian needs)

•         Webinar and projection set-up for department meetings

Job Requirements:

•           1 - 2 years administrative experience in a corporate environment desirable

•           Excellent Microsoft Office skills, especially Excel and Powerpoint

•           Strong facility with numbers

•           Strong organizational and detail skills

•           Enrolled in an MLS program (preferably in early stages)

•           Research skills

 Additional Comments: 

·         Team Player 

·         Self-Starter

Apply Here:

https://careers-interpublic.icims.com/jobs/1440/library-assistant-intern/job

CUNY J-School Research Center: Library Intern

The CUNY J-School Research Center is dedicated to providing students and faculty with the latest research training, tools and resources for journalists. We are seeking an unpaid intern for a one-semester appointment of 10-15 hours per week. The intern will report to the Access Services Manager.

RESPONSIBILITIES:

The successful candidate will provide assistance with cataloging, circulation, reserves, and interlibrary loan services; help maintain the Research Center Website; maintain the inventory of equipment and resources; disseminate Research Center communications; order supplies; provide basic equipment maintenance and maintenance of library systems; and other duties as assigned by the Chief Librarian.

QUALIFICATIONS:

Candidates must
·             Be currently enrolled in an ALA-accredited library and information science graduate program and have a minimum of 18 credits toward their degree.
·             Commit to a one-semester appointment.
·             Have completed a course in cataloging and reference/electronic resources.
·             Have the ability to work effectively and flexibly in a service-oriented, computer-intensive environment.
·             Have the ability to use web authoring and desktop publishing software, like WordPress.
·             Possess excellent communication and interpersonal skills.
·             Have experience searching the Internet.
·             Have the ability to work effectively both independently and as a team member.

APPLY:

Please send an e-mail expressing interest and availability, with resume attached to Barbara Gray, Interim Chief Librarian: barbara.gray@journalism.cuny.edu.

Lesbian Herstory Archives: Library and Archives Internships

The Lesbian Herstory Archives is looking for library and/or archives student interns with a demonstrated interest in Lesbian Studies and LGBT History.

• Interns will have the opportunity for practical application of archives and library skills in a casual, friendly, dedicated environment

• Course credit and letters of recommendation will be provided upon request.
• Interns will be supervised by professional librarians and other archives staff

Requirements

• Available for a minimum of 10 hours per week.

• Completion of core graduate-level Library or Archives courses
• Familiarity with cataloging and archival processing
• Skilled in the use of MS Office and/or Google Docs and regular office equipment

COLLECTION AREAS

Periodicals - 2 Spaces

Intern will process incoming newspapers, newsletters, journals and magazines, update cataloging records and prepare collections for digitization where necessary.

Special Collections & Reference - 2 Spaces

Interns will process collections and create electronic finding aids, staff the reference desk and provide researcher assistance.

Photographic Digital Imaging - 2 Spaces

Interns will assist with the processing digitization and cataloging photographs and graphics.

Special Preference: Proficiency with Content DM and/or Photoshop

Video Working Group - 2 Spaces

Interns will process and catalog film /videos including relabeling and shifting collections.

Audio Digitization - 2 Spaces

Interns will assist with the cataloging, digitization, indexing and re-housing of audio tapes.

OPAC Working Group - 2 Spaces

Interns will perform database cleanup in a variety of collections and contribute to the design, testing and launch of the LHA's new OPAC.

APPLICATION PROCESS

Applications accepted on a rolling basis.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net. Please include the word "Internship" and the area in which you wish to work in the subject line.

All documents must be attached as a PDF.

NOTE: LHA cannot provide housing for interns. LHA will provide confirmation of internship acceptance for candidates who may need this documentation to accompany a grant or fellowship application.