P/T - Archives and Records Management Internship - ACLU National Office Archives (Manhattan)

The Archives and Records Management Office of the ACLU National Office, located in downtown Manhattan, is seeking interns for the spring of 2015.

The ACLU National Archives maintains records from the founding of the organization in 1920 and does its part to support the ACLU's mission to defend the U.S. Constitution, in particular the Bill of Rights. The primary goal of the Archives is to ensure access to our paper and electronic records through the application of sound records management and archival principles. In collaboration with the administrative, financial, legal, technical, and business staff of the organization, we seek to store, manage, and retrieve records throughout their life cycle, from creation to either disposal or retention. In addition to the 2,000 cubic feet of records we keep onsite, we have an extensive collection of ephemera, publications, photographs, and audiovisual materials.

We are looking for interns to assist on a variety of projects, including, but not limited to:

1. Digitizing paper collections
2. Processing archival collections
3. Cataloging
4. Updating existing finding aids for ongoing collections
5. Developing research and reference skills

Additional projects will be assigned to interns based upon their interests and experience. Students with an interest in archives and records management centers in non-traditional library settings are encouraged to apply.

We are asking for a commitment of at least 1 day a week, 9:30-5:00, Monday - Friday, for a total minimum commitment of 100 hours. Candidates must be enrolled in an MLS/MLIS program. Arrangements may be made with the student’s school for a work/study stipend or course credit.

Interested applicants should send resume and cover letter or direct any questions to:

Kristen Kennedy, Associate Archivist and Records Center Coordinator

kkennedy@aclu.org

The ACLU Offices are located at:

125 Broad Street

New York, NY 10004

P/T - Archives Internships - Lesbian Herstory Archives (Park Slope)

​The Lesbian Herstory Archives  (located in Park Slope, Brooklyn, NYC) is looking for students who are interested in gaining library and/or archives experience with a demonstrated interest in Lesbian Studies, History and Activism.  We have a number of exciting ​ongoing ​projects for the upcoming academic year​.​  Students must be currently enrolled in an M.L.S., Archival or DAM studies program to apply. This is an unpaid internship opportunity.

What We're Offering

• Interns will have the opportunity for practical application of archives and library skills.
• Course credit and letters of recommendation will be provided upon request.
• Interns will also receive the opportunity to attend ​professional training ​workshops and classes outside of LHA
• Interns will be supervised by professional librarians and other archives professional​ staff
• ​Lunch will be provided​

Requirements

• Avail​ability​ for at least one full ​8/hr week day per week.
• ​Completion of core Library Science​/Archives Management​ courses
• Familiarity with cataloging​, database data entry​ and archival processing
• Skilled in the use of MS Office and/or Google Docs and regular office equipment (copier, scanner, etc)​
• ​Accustomed to working in a Windows/PC environment

COLLECTION AREAS

​Collection Processing & Cataloging​ (​Periodicals​, Video Tape​, Books ) ​

​
Intern will process incoming donated materials​, ​update cataloging records, prepare collections for ​off-site storage ​and contribute to the collection management meetings & creation of the operating procedures manual.

​

​Online Public Access Catalog (​OPAC​)​ Project

Interns will perform database cleanup in a variety of collections and contribute to the design, testing and launch of the LHA’s new OPAC.

​

Audio Digitization

Interns will assist with the cataloging, digitization, indexing and re-housing of spoken word and oral history ​audio tapes.

​

​Web Development

​Interns will work in a team with professional web developers to overhaul the LHA website. Students will have the opportunity to attend coding courses and access other web-development related instruction​​. Experience with introduction level CSS/HTML coding is required. Experience using Square Space (or a similar web development platform) preferred.​

APPLICATION PROCESS

​

​Applications​ are ​accepted on a rolling basis.  Please read the instructions below very carefully.

Candidates must submit a Cover Letter (indicating skills, experience, relevant interests & availability) 
and Resume to lha_interns@earthlink.net 

Please include the ​phrase​ “Internship​ - Fall 2014​”.   All documents must be attached as a PDF.
NOTE: LHA cannot provide housing for interns. LHA will provide confirmation of internship acceptance for candidates who may need this documentation to accompany a grant or fellowship application.

​

​NO PHONE CALLS PLEASE

P/T - Archives Processing Intern - Wildlife Conservation Society (Bronx)

Wildlife Conservation Society

Internship Description

Department:  Library & Archives, Bronx Zoo

Title:  Archives Processing Intern, Spring 2015

Supervisor:  Library and Archives Director

Start Date: January 19, 2015

End Date: May 15, 2015

Schedule:  Minimum commitment of 104 hours, between Monday and Friday 9:00am – 5:00pm

Application deadline: November 24, 2014

Summary

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship.  Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5. 

Objectives

Experience to be gained includes but is not limited to:

• survey, arrange, and describe an archival collection
• enter data into an archival management system
• create an EAD finding aid
• document their work with one or more posts for Wild Things, the WCS Archives Blog

Qualifications

• enrollment in or recent completion of a graduate program (within the last 6 months)  in library science, museum studies, or a related field
• experience with archival collections and/or photographic materials is preferred

Location

• Bronx Zoo

Application Instructions

For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Archives Processing Intern,  Spring 2015” in the subject of your email.

P/T - Photo Archives and Digital Asset Management Intern - Wildlife Conservation Society (Bronx)

Wildlife Conservation Society

Internship Description

Department:  Library & Archives

Title:  Photo Archives and Digital Asset Management Intern

Supervisor:  Library & Archives Director

Start Date: January 19, 2015

End Date: May 15, 2015

Schedule:  Minimum commitment of 104 hours, between Monday and Friday, 9AM-5PM

Application deadline: November 24, 2014

Summary

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management will gain experience in the care and management of historical and modern photo collections.  While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship.  Interns should be able to commit at least 104 hours to the internship. 

Objectives

• digitize historical prints according to professional standards
• assist with the ingest of current photo assets into WCS’s digital asset management system
• research and record metadata about current and historical photographic materials
• the creation of one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications

• enrollment in or recent completion of graduate program (within the last 6 months) in library science, museum studies, or a related field
• strong interest in the management of photographic collections
• experience with archival collections and/or photographic materials is preferred
• working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
• experience with professional digitization standards and with photo software and scanning software
• familiarity with standard metadata schema and vocabularies

Location

• Bronx Zoo

Application Instructions

For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Photo Archives and Digital Asset Management Intern, Spring 2015” in the subject of your email.

EOE, M/F/V/D

P/T - Spring Library Internship - Oskar Diethelm Library at Weill Cornell Medical College (Manhattan)

The Oskar Diethelm Library is a special collection devoted to the history of psychiatry. It is part of Weill Cornell Medical College's Institute for the History of Psychiatry. The Library collection includes some 50,000 items dating from the 15th to the 20th century, in nearly every possible format, including rare books, serials, archives and manuscripts, photographs, prints, sound and video recordings, and other ephemera. Materials relate to psychiatry, psychology, psychoanalysis, mesmerism, spiritualism, phrenology, witchcraft and other topics. Archival holdings include the papers of numerous organizations and individuals.

This internship will involve gathering, organizing, and cataloging the library’s audio visual collections, including cassette tapes, videotapes, CDs, DVDs and other media formats. Cataloging will be done in PastPerfect, a collection management software system. No prior experience using PastPerfect software is necessary. This is a good opportunity for a motivated student who wants to be involved with a project from start to finish. The intern will also have some say in the planning of the project and how it is carried out. The intern should be willing to help with other library and archives related tasks as they come up.

Prospective interns should be enrolled in an advanced degree program in Archival Administration or Library and Information Studies with an interest in archives. Previous experience in library or archives preferred but not required. Reliability, attention to detail, and the ability to work independently are essential. The internship will be during normal business hours, at least 8 hours a week preferred. The internship is unpaid but can be done for course credit.

Please see http://www.cornellpsychiatry.org/history/osk_die_lib/ to learn more about the library.

Please email a cover letter and resume to:

Marisa Shaari

Special Collections Librarian

mas2155@med.cornell.edu

Oskar Diethelm Library

Weill Cornell Medical College

525 E. 68th Street

New York, NY 10065

P/T - Nonprofit Internship Opportunity - Poets House (Manhattan)

Poets House, a nonprofit literary organization with a 60,000-volume non-circulating library of poetry books, chapbooks, and multimedia, is looking for interns and volunteers starting immediately.

Interested candidates are invited to send resumes to Gina Scalise: gina@poetshouse.org. Volunteers and interns are generally scheduled for a minimum five-hour shift (sometime during Tuesday-Friday, 11-7).

We have a very small staff and an intern’s responsibility is on par with full time staff. Please, only very interested candidates need apply. Please be advised, this is an unpaid internship opportunity.

An internship with Poets House offers you experience in a special collection library, access to our extensive collection of rare poetry titles and an opportunity to attend programs and lectures offered by Poets House.

Tasks include but are not limited to:

-help catalog new donations and backlog of journals, books and multimedia

-update records

-catalog projects

-write thank you letters, shelve books, and other general maintenance of the library

-shelf checking

-answer reference questions

-occasionally give brief tours of the space

-research new poetry titles for our annual exhibition

(http://poetshouse.org/programs-and-events/ph-showcase)

Required qualifications:

          -friendly open personality

       

           

Recommended qualifications:

          -appreciation or love of poetry

          -working knowledge of MARC

          -experience with Koha and OCLC Connexion

--

Gina Scalise

Librarian

Poets House

10 River Terrace

NY, NY 10282

www.poetshouse.org

P/T - Archival Internship - Gagosian Gallery (Manhattan)

Gagosian Gallery is looking for a current MLIS or MLS student to intern at its 24th St. location. The intern will work with the gallery's librarian and archivist to catalog books, reshelve materials, assist with archival processing, and with additional projects as needed. Candidates should be organized, reliable, and able to work independently. A background in modern and contemporary art is desirable, though not required. Must be available 2-3 days a week. The internship is paid and may be taken for school credit.

If interested, please send a resume to Rob Smith at rsmith@gagosian.com

Re-post: P/T - Library Assistant Intern - Center for Marketing Intelligence (Manhattan)

The Center for Marketing Intelligence is seeking a Library Assistant Intern. Please apply through the following link:  http://bit.ly/CMIinternlisting 

Overview:

The Center for Marketing Intelligence is looking for a Library Assistant Intern. This would be a great learning opportunity for someone with administrative experience that is interested in the more research-oriented side of information work.

Overview:

This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The Library Assistant will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and reception duty as required. This is a paid position with growth potential.

Responsibilities:

·  Order, check-in, route, and maintain periodical (paper and online) subscriptions and passwords. Troubleshoot missing issues and other problems, working with subscription agent and directly with publishers. (Learning objective: most libraries/information centers perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)

·  Co-ordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library/information center function)

·  Co-ordinate organization wide, research-related contracts (e.g., Lexis Nexis):

·  prepare pre-approval forms for user participation

·  reconcile billing issues

·  maintain subscription files

·  monthly accrual report

·  (Learning objective: Working with vendors & contracts has become an important library/information center function: candidate will probably use this experience later in career)

·  Process department vendor invoices (Learning objective: typical library/information center work)

·  General administrative support, including monitoring dept. calendar & time-off records, maintaining phone lists and organization charts

·  Setting up for CMI and vendor webinars, meetings and conference calls

·  Expense report processing, meeting and calendar management and phone support for the department head (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)

·  Ordering office supplies and maintaining CMI’s supply area

·  Work with Growth Services Team on internal databases as time permits (Learning objective: databases have become an important function in most libraries/information centers)

·  Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)

Qualifications:

·  1 - 2 years administrative experience in a corporate environment desirable

·  Excellent Microsoft Office skills, especially Excel & PowerPoint

·  Strong facility with numbers

·  Strong organizational and detail skills

·  Team player, self-starter

·  Enrolled in an MLS program (preferably in early stages)

·  Research skills

P/T - Library Associate Position - Teachers College, Columbia University (Manhattan)

The EdLab at Teachers College, Columbia University is looking for dedicated library students or early career librarians to join our interdisciplinary team! As part of a dynamic development, research, and materials group, you will work to revolutionize traditional library services. The EdLab is a unique library that goes beyond content delivery to explore creative production, product management, social media marketing, and digital archiving. We seek interns with a passion for ushering libraries into the future and demonstrated writing ability. Candidates who have or who are pursuing a degree in library sciences strongly preferred. This is a part-time, paid position.

Skills: 
- Communicates effectively with excellent interpersonal, verbal, and written communication skills 
- Demonstrates excellent organizational skills 
- Experience in customer service and administrative support 
- Familiarity with research methods 
- A commitment to the field of education

Please send resume, cover letter, and writing sample to edlabjobs@tc.columbia.edu

P/T - Archival Internship - Rye Historical Society - Rye, NY

Internship opportunity at Rye Historical Society - a small museum/historical society which happens to have extensive archival collections. Small staff so internship will be extremely hands-on involving all aspects of archives. 

Send resume and cover letter outlining interest in internship to:

Sheri Jordan
sjordan@ryehistoricalsociety.org
Executive Director
Rye Historical Society