Documentation Project Assistant, The Garden Conservancy (Westchester)

Documentation Project Assistant

The Garden Conservancy is the nation’s leading national nonprofit dedicated to saving and sharing outstanding American gardens for the education and inspiration of the public.

Headquartered in Garrison, New York, the Conservancy helps new and emerging public gardens become community-based public resources and established public gardens manage both natural and manmade challenges to their survival. The Conservancy shares distinctive gardens and ideas with the public through garden-study tours, educational programs, and Open Days, America’s only national garden visitation program. In everything it does, the Conservancy champions the vital role gardens play in our shared culture, history, and quality of life.

Founded in 1989 by renowned plantsman Frank Cabot, the Conservancy has assisted more than eighty gardens across the country and created more than one million opportunities to visit private gardens nationwide. 

DESCRIPTION OF POSITION

The Garden Conservancy’s Documentation Program requires a temporary project assistant for 10 -20 hours a week.  Responsibilities will include following:

§  Gathering and organizing relevant archival material

§  Assisting with identification and assessment of the archival value of materials

§  Categorizing the materials physically (sorting, boxing, labeling)

§  Creating a digital catalog of project materials

§  Inventorying and description of archival collections in various formats (paper, audio-visual, digital)

§  Performing basic administrative level tasks as needed, including scanning, uploading, filing and copying

§  Researching and compiling additional information as directed

§  Performing necessary conservation tasks for fragile materials

Regional travel will be required as needed to obtain materials stored off-site. This position will report to Garden Conservancy preservation department staff and contracted project manager.

QUALIFICATIONS

§  Ability to commit 10 -20 hours per week for a minimum of six months

§  Computer proficiency, specifically with MS Office programs

§  Highly organized person with experience in archival collections management

§  Knowledge of and a strong interest in garden design and history

§  Independent, creative individual with strong organizational skills

§  Digital film editing a plus

COMPENSATION

$10/hour

Possible course credit commensurate with hours for students

Interested applicants should send a short cover letter and resume to hr@gardenconservancy.org  The position starts immediately upon hire.

For additional information on the Garden Conservancy, visit www.gardenconservancy.org or find us on Facebook @The.Garden.Conservancy, Instagram @thegardenconservancy, or Twitter @GardenConserve. 

Interns, ARChive of Contemporary Music (Manhattan)

Founded in 1985, the ARChive of Contemporary Music is a not-for-profit archive, music library and research center located in New York City. The ARChive collects, preserves and provides information on the popular music of all cultures and races throughout the world from 1950 to the present. Since the ARChives founding in 1985 our holdings have grown to over 2 million sound recordings, making the ARChive the largest popular music collection in the United States. In addition to sound recordings and publications, the ARChive actively collects all books, magazines, videos, films, photographs, press kits, newspapers clippings, memorabilia and ephemera relating to the history of popular music.

 

Our current, on-going projects are cataloging and book digitization. Interns may focus on one or both projects and may have the opportunity to work on other projects as they arise.

 

Cataloging:

 

Interns will receive training that enables them to catalog CDs, vinyl LPs, or books in our File Maker Pro Database using our in-house cataloging rules.

We depend directly on our interns and allow them a great deal of hands-on experience and responsibility.

 

Interns may work on related projects (for example, in-filing, processing donations, etc.) as needed, if they are interested.

 

Qualifications:

Ideal for the position is a student or recent graduate with a background or interest in music, musicology, fine art, or library & information science.

Candidates must:

- Possess good interpersonal skills.

- Be responsible, reliable, and detail-oriented.

- Be able to handle delicate and valuable materials with care.

 

Undergraduate library experience and/or graduate-level library classes are preferred.

 

 

Digitization:

 

The ARChive of Contemporary Music is the largest collection of popular music in America, with more than two million recordings. Our music book collection is also one of the best in the United States, numbering 20,000+ volumes. To scan this resource the Internet Archive has installed one of their Scribe machines in our Lower Manhattan facility. When completed, all of our materials will be preserved electronically, OCR Readable, and available in-house for reading and research.

Digitization interns will be trained to scan initially, then will be introduced to more complex tasks once they are familiar with the process. Tasks include:

 

- Loading, Scanning, and Republishing books while ensuring high quality standards.

- Training and working as a team.

- Trouble shooting the scribe machine, mitigating cataloging inconsistencies, and navigating open source software at Internet Archive.

- Keeping work areas and equipment clean, neat, and organized.

 

Qualifications:

- Strong technical (software/hardware) and troubleshooting skills

- Ability to sit for 6-7.5 hour periods, and comfort with repetitive motion

- Highly organized

- Excellent attention to detail

- Familiarity and enthusiasm for music, books, cultural heritage preservation and the arts!

- Previous library or archive experience or education is preferred, but not essential. 

 

All internships are unpaid, but we are certainly willing to help you meet any requirements to receive course credit. Time requirements are flexible--we ask that you are available for at least one full day (11:00-6:00) per work week, but the more time you can commit to the more responsibility we can give you.

 

If you are interested, please contact Alex Curtin at alex@arcmusic.org with your resume and a few words about your general interest in working at the archive and what project(s) you are interested in contributing to.

 

--

 

Archive of Contemporary Music

54 White St.

New York, NY 10013

(212)-226-6967

http://arcmusic.org

Archives Interns, Burke Lib, Union Theo'l Seminary, Columbia U (Manhattan)

Archives Internship Opportunities at The Burke Library at Union Theological Seminary, Columbia University

Are you currently enrolled in an MLIS program? Are you interested in gaining valuable hands-on experience processing, describing and rehousing archival collections in an historic academic setting? The Burke Library, one of 21 libraries in the Columbia University system and one of the largest theological libraries in the

country, is looking for Summer 2017 interns!

The Union Theological Seminary Archives (UTS) collections consist of personal papers from Union’s illustrious faculty and students  since 1836. The collections cover a wide range of historical periods and formats, with material topics ranging from early 20th century missionary programs, Old Testament feminist scholarship, student activist organizations during the American Civil Rights Movement, significant historical figures in Progressive Christianity, and Union’s place in the context of the global ecumenical community. 

 

Tasks:

● Researching and writing finding aids (guides to archival collections)

● Creating contents lists for archival collections

● Housing historic papers in proper archival environments

● Undertaking basic preservation

● Contributing to the Burke Library Blog

● Involvement with implementation of EAD

 

Qualifications and Skills:

● Must be currently enrolled in a library & information studies master’s program.

● Excellent oral and written skills. Legible, neat handwriting.

● Support and training available; no prior specialist archival knowledge or of religious studies needed.

● Ability to lift heavy boxes (40 lbs.) safely and handle weights of 15 pounds regularly.

● Experience with Microsoft Office Suite.

● Capacity to work with rare and often dusty materials.

● Knowledge of other languages, including German, French, Chinese and Japanese a plus.

Internships are unpaid and *must* be taken for credit through your school. Interns are asked to commit for at least 10 hours per week within Monday – Friday during normal business hours.

 

How to Apply:

Please submit the following:

1. Cover letter explaining your career objectives and what you hope to gain from the internship

2. Résumé detailing your education and work experiences

Send these materials and any questions to burkearchives@library.columbia.edu. Please place “Archives Internship” in the subject line of your email.

 

For more information on the Burke Library's Archival Collections linked to a growing number of UTS finding aids, visit

http://library.columbia.edu/locations/burke/archives/uts.html

Interns, Avery Arch'l & Fine Arts Lib-Columbia U (Manhattan)

Avery Architectural & Fine Arts Library
Columbia University Libraries
Summer & Fall 2017 Internship opportunities

Avery Architectural & Fine Arts Library is accepting applications for internships in its special collection departments. These internships will provide students with experience in assessing, re-housing, and cataloging rare books, ephemeral collections, architectural drawings and archival materials, and metadata development for digital content. Interns will learn by working with Avery’s expert staff of curators, librarians and archivists, and will also be guided by Columbia University Libraries’ conservation, cataloging and metadata teams.

Avery Classics (rare books) Internship Contact: Teresa Harris, Curator tmh2004@columbia.edu
Hands-on experience cataloging a collection of American ephemera related to rural and suburban development across the country. This opportunity is designed for an intern to gain experience in original cataloguing of special collections materials. Interns will work with the Curator of Avery Classics on cataloguing promotional materials for real estate developments including a collection of over 600 ephemeral items. Interns should have completed coursework in rare book cataloging and have some prior cataloging experience to be considered for this internship.

Avery Drawings & Archives Internship

Contact: Pamela Casey, Archivist pfc2108@columbia.edu

Work with Avery archivists on rehousing and physical arrangement of the Frank Lloyd Wright Foundation Archives photograph collection. The collection, made up of photographs, negatives, and slides, features images of Wright projects as well as personal photos and portraits. This is a significant part of the Wright archive at Avery, and this project is essential for preservation, discoverability, access and use of the collection. The Intern will physically resort and provide new housing and labeling for this collection comprised of more than 4,000 historic original photographs items and thousands of copy prints and negatives. Applicants should have a strong grasp of archival principles and best practices; experience working with photographic collections would be helpful. Must be detail-oriented, proactive, have strong decision making and research skills, and demonstrated ability to manage time and tasks and complete projects in a timely manner.

Avery Digital Assets Internship

Contact: Margaret Smithglass, Registrar & Digital Content Librarian ms4762@columbia.edu
Assist Digital Content Librarian with digital asset management and metadata creation. Primary focus will be processing and developing metadata records for digital files representing original materials held in Avery’s special collections. Digital assets include images of works from Avery Classics (rare architectural books), Drawings & Archives (images of architectural drawings), and Art Properties (artworks from all cultures and time periods, in all media). Intern must be detail-oriented, possess knowledge of digital image file formats; prior experience working with digital image files and familiarity with metadata schema and data development preferred.

Terms of internship:

Availability: Summer and Fall 2017
 
Compensation: Avery offers paid and unpaid internships.

Unpaid internships must be taken for credit at accredited graduate program in library science, museum studies, art/architectural history.
Paid internships are available to qualified graduate school applicants; applicants for paid internships must have completed cataloging and/or archival processing coursework and provide demonstration of prior experience in cataloging, metadata development or archival processing.
 

Work hours: Minimum of 7-15 hours per week for full semester
 
Monday-Friday between the hours of 9:00 AM – 5:00 PM
 
Location: Avery Architectural & Fine Arts Library on Columbia’s Morningside Campus
http://www.columbia.edu/about_columbia/map/avery.html
 
Application: Please send cover letter and resume to contacts listed above

Archival Intern, NYCLU (Manhattan)

Position: Archival Intern
Salary Range: The internship is unpaid, but may be taken for course credit.
Location: New York Civil Liberties Union, 125 Broad Street, NY, NY
Applications: Applications will be reviewed until the positions are filled.

The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 80,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information please visit our website: www.nyclu.org

Summer 2017 archives interns will mainly focus on digitization projects and maintenance of the NYCLU’s permanent onsite collections, as well as assisting in the processing of records boxes, under the supervision of the Archives & Records Manager.

Summary of Position:

The NYCLU is about 5 years into its archives and records management program, the initial phase of which involves processing a backlog of material housed in offsite storage. Much of this material is being transferred to a university archive, where NYCLU records are being opened to researchers for the first time in its 65 year history. As we near the end of processing this backlog, we have appraised certain material to have high historic value that we would like to also maintain copies of onsite.

We are looking for 1-2 interns to help with this phase of the project. Each internship will be custom tailored to the needs of the NYCLU and the skills and interests of the intern. The various duties assigned may involve digitization, cataloging, and general maintenance of the NYLCU’s permanent onsite collections. Interns will gain hands on experience digitizing, weeding, arranging, appraising, cataloging and general processing of archival material. Additionally, interns will be exposed to the records management program and will be asked to occasionally assist with record management tasks. The internship is unpaid, but may be taken for course credit.

Qualifications:

 Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.
 Must be able to commit to at least 1 day per week, 10:30-5:30 (Monday-Friday).
 Successful applicants should have an interest in archives and records management centers in non-traditional library settings.
 Some knowledge of legal documents and/or records management is a plus.
 Able to commute to the NYCLU’s main office in lower Manhattan and be able to lift heavy records boxes.

How to Apply:

Applicants should email their cover letter and resume to jobs@nyclu.org with “Archival Internship” in the subject heading. Applications will be reviewed until the positions are filled.
The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin or sexual orientation. We are committed to having a workforce that reflects the diversity of the population that we serve at all levels within the organization.

Knowledge Ctr Internship, Adv'ing Research Fdn (Manhattan)

ARF Knowledge Center Internship


The Advertising Research Foundation (The ARF) is the only organization that creates and curates objective, original research through education, events, and networking for advertising practitioners. By providing leading-edge solutions and anticipating the industry’s challenges, we are trusted by over 400 member companies from leading brands, agencies, research firms, media, and tech.
The ARF Knowledge Center is a team of knowledge experts who provide custom, secondary research services to ARF members. We manage the ARF research database and tools, as well as digital and physical collections. We help connect the dots.

Internship Summary:

The Intern will support the research librarians at the ARF Knowledge Center with research requests, knowledge management, and administrative duties. The position calls for a meticulous but creative problem-solver, who is organized but flexible to handle fast deadlines and last minute requests. This internship would be ideal for a candidate with background and/or interest in business librarianship, media, or marketing.
The pay for this internship is $15/hr. with min 10 - 15 hours. Flexible works hours.

Responsibilities:

The ARF Knowledge Center intern will be expected to assist in:
·       Answering secondary research requests and projects
·       Database and collection management
·       Other administrative duties as needed

Qualifications

·       Currently in an MLIS program
·       Adept at database and online research 

·       Must be highly proficient in computer skills – especially database management and cloud computing 

·       Familiar with library cataloging rules – work experience in library cataloging or taxonomy a plus. 

·       Knowledgeable about advertising and marketing a plus  


Strong oral, written and interpersonal communication skills. 
If interested in position, please send your cover letter and resume to Mi hui Pak, Director, Knowledge Center, at  mpak@thearf.org

Book Classification Opp, BCG Henderson Inst (Manhattan)

The BCG Henderson Institute, which is the research unit of The Boston Consulting Group http://www.bcg.com/bcg-henderson-institute/default.aspx is looking for a student in library studies to come to our office and classify our books according to the Dewey Decimal System.

Hours are flexible and can be around your schedule / studies and can also offer weekend hours. Our office is located at 10 Hudson Yards New York New York 10001. We are able to offer a rate of $30 / per hour. If you are interested, please contact Amanda Wikman at Wikman.Amanda@bcg.comWikman.Amanda@bcg.com
> or at 917-794-5414.